Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Do you enjoy keeping things organised and supporting a busy team behind the scenes? Are you confident handling admin tasks, working with customers, and keeping operations running smoothly? If so, you could be the newest addition to our team as an Administrator in Inverness.

Be part of the movement – and play your part

About the role

Working Monday to Friday, 09:00–17:00, you’ll support our busy transport team with a wide range of administrative duties. This is a varied role where you’ll play a key part in keeping the office running smoothly and ensuring information flows accurately between teams and customers.

You will be responsible for:

Handling customer enquiries relating to bookings and deliveries

Completing data entry and maintaining accurate system records

Booking daily jobs into internal systems and ensuring correct pricing

Liaising with the planning team to provide updates on rates and delivery schedules

Supporting the wider transport team with general administration tasks

Responding to emails and phone queries in a timely and professional manner

Helping to keep office processes organised and efficient

About you

You’ll have previous experience working in a busy office environment, with strong Microsoft Office skills and confidence using computer systems. You’ll be organised, detail‑focused, and able to manage multiple tasks at once in a fast‑paced setting.

You’ll thrive in this role if you enjoy working as part of a friendly, bubbly team, and are happy to get stuck in from day one. Strong communication skills and a positive attitude are key, along with the confidence to interact with customers and colleagues. We’re committed to development, so you’ll also receive full support and training on our internal systems.

We think the strongest teams are built on diversity and inclusivity. Contrasting opinions, varied skills and strong characters bring out the best in us all. And we cannot wait for you to join.

Working at DFDS

Join the movement and grow with us.

Be a valued member of a diverse team at DFDS and help drive change together.

While you’re with us, we want you to develop. At DFDS, we believe that development happens first and foremost through activities in the workplace. We will also offer training courses that can support you in your role, if needed.

Now about what we can give you. You’ll be able to access some fantastic benefits such as:

Life assurance cover

Contributory company pension scheme

Holiday Purchase Scheme

Free ferry travel for up to 4 guests between Dover and Calais / Newcastle and Amsterdam with no limit on trips

Full employee assistance programme including:

Proactive financial, emotional, mental, and physical health care support including face to face counselling, fast 24/7 access to a GP, a second medical opinion and legal support for colleagues and their family.

Huge range of retail discounts from high street and online retailers

Access to my Strength, our Wellbeing platform, which has plenty of content to support and improve your mental wellness needs.

Access to mental health first aid and opportunity to join support webinars with a focus on all areas of positive wellbeing.

Cashback on health care including dental, optical, physiotherapy, prescriptions, specialist consultations and much more.

Are we a match? Then what are you waiting for? Apply Now.

If you think your personality, skills, experience, and desire match this role, we’d love to hear from you. Please send us your CV as soon as possible, as we’re keen to meet potential candidates on an ongoing basis.

We look forward to hearing from you