Office Manager

Job in Inverness, Highland, IV1 1DN, Scotland, UK

Listing for: Castle View Personnel

Full Time, Part Time position
Listed on 2026-06-25

Job specializations:

Administrative/Clerical
Administrative Management, Office Manager, HR Generalist / Talent Management, Business Administration
Management
Administrative Management, Office Manager, HR Generalist / Talent Management, Business Administration

Salary/Wage Range or Industry Benchmark: 32000 - 35000 GBP Yearly GBP 32000.00 35000.00 YEAR

Title:

Office Manager Type:
Permanent

Hours:

Full Time (Monday Friday) Part time also considered

Location:

Inverness Salary: £32,000 - £35,000

Summary:

Our client is looking to appoint an experienced Office Manager to join their team based in Inverness. This is an excellent opportunity for a highly organised and motivated individual to lead a team in providing a range of administrative and secretarial support services with a professional office environment.

Duties include:

Oversee office operations, client support and facilities. Manage relationships with various department Managers and external contacts. Coordinate day-to-day maintenance, repairs and purchasing of office supplies. Oversee compliance & risk management including strict health and safety legislation, fire safety, and workplace audits. Ensure compliance with GDPR and other data regulations focusing on strict client confidentiality. Manage accurate digital and physical legal file archiving systems.

Personnel duties including staff recruitment, training and support. Supervise the administrative team, including Receptionists Secretaries, and Assistants. Manage staff rotas and arrange cover. Assist with workflow planning and office setup. Updating and maintaining accurate and confidential HR records. Company administration including arranging Insurances. Budgeting and monitoring office expenditure including invoice approvals. Liaise with the finance department regarding supplier contracts and payments.

Deal with a range of suppliers.

Person Specification:

3 years supervisory experience, preferably within a professional services environment. High levels of numeracy and literacy. Ability to manage and motivate others. Strong organisational skills and the ability to delegate effectively. Proficiency with Microsoft Office (Word, Excel) and the ability to learn new systems with ease. Attributes:
Ability to work with discretion when managing highly sensitive case files and data. Strong leadership skills to confidently direct and develop support staff. Excellent communication and multi-tasking skills.