Project Controls & Administrator

Title: Project Controls & Administrator

Location: Inverness

Contract Type - Part time, Permanent - 30hrs

Role Overview:

An opportunity has arisen for a Project Controls & Administrator to join the team at Galliford Try within our Investments business unit.

As Project Controls & Administrator you will perform a joint function, holding responsibility for providing efficient administrative, operational and project support to the Hub Scotland team.

You will play a key part in ensuring the smooth day-to-day operation of the office, supporting project governance activities, maintaining effective administrative systems and delivering a professional experience for colleagues, partners and visitors.

Responsibilities:

• Be the first point of contact for visitors, clients, and stakeholders, providing a professional reception service and maintaining office security procedures.
• Deliver comprehensive administrative support to senior management and project leadership teams.
• Coordinate meeting room, conference facilities, external venues, and hospitality arrangements for meetings and events.
• Maintain office systems, filing structures, templates, and administrative support efficient operations.
• Manage office supplies and stock levels, including ordering stationary, catering, and other resources as required.
• Process supplier invoices and provide first-line support for office-based IT and SharePoint queries.
• Support organisational KPI monitoring, data collection, reporting, and information management activities.
• Establish and maintain project controls, action trackers, project logs, flash reports, and governance documentation.
• Organise meetings, including scheduling, agenda preparation, minute-taking, and action tracking.
• Support programme and project delivery through travel coordination, meeting administration, progress reporting, and stakeholder communication.

About You:

• Proficient in Microsoft Office packages e.g. Word, Excel, PowerPoint, Share Point
• Positive, proactive and flexible approach to work.
• Strong interpersonal skills with the ability to build effective working relationships.
• Adaptable and willing to undertake a variety of administrative and coordination tasks.
• Committed to maintaining confidentiality and handling sensitive information appropriately.

What We Can Offer in Return:

With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure,…