Receptionist Administrator

Title:

Receptionist/Administrator Type:
Permanent

Hours:

Part Time (3 days per week Monday, Tuesday, Wednesday 8:30am 5pm) Salary: £12.71 per hour

Job Purpose:

Our client is looking to appoint a Receptionist/Administrator on a part time basis to join their office in Inverness. The pattern of working hours is 3 full days (Mond, Tues, Wed 8:30am 5pm with an hour for lunch). Reporting to the Office Manager, duties include:
Working on the reception desk greeting visitors/clients. Operator of the main telephone switchboard and providing comprehensive administration support the team. Registering and distribution of all incoming/outgoing mail. Daily monitoring and end of day sign off of staff movements on temporary absence forms. Preparation of draft electronic Fee Proposals and processing of new project requests. Create electronic files in line with quality procedures.

Process and issue Certificates. Participate in the issue of weekly invoice batch. Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures. Copy typing/Filing/Scanning/Photocopying documents. Participation in electronic archiving of completed projects. Assist with any other additional administration duties as required.

Person Specification:

Experience of working within an administration role. Ability to work to own deadlines. Excellent organisational skills. Ability to work independently as well as part of a team. Excellent written and oral communication skills. A professional and positive approach. A strong customer focus. Self-motivation with a can do attitude. Computer Literate with good knowledge of Microsoft Office applications and Teams.