Payroll Coordinator and EMEA

Company Overview

Life Scan is a global leader in blood glucose monitoring and digital health technology and has a vision to create a world without limits for people with diabetes and related conditions. More than 20 million people and their caregivers around the world count on Life Scan’s One Touch products to manage their diabetes. The team has an unwavering commitment to quality in the development of agile products and digital platforms defined by simplicity, accuracy, and trust to enable knowledge, wellness, and health of individuals.

At Life Scan we believe our talented and passionate team is what makes us special.

Reporting to the Head of HR for Manufacturing and Global Supply Chain, this is a key role within our HR team. The Payroll Coordinator will oversee payroll and benefit operations for Life Scan in the UK, as well as selected countries across the EMEA region, including Belgium, Ireland, Hungary and the UAE.

This role is responsible for ensuring accurate, timely, and compliant payroll delivery, working closely with our external payroll providers, HR colleagues, and local business partners. The Payroll Coordinator will act as the first point of contact for payroll queries, support audits and compliance checks, maintain employee data, and contribute to continuous improvement across our payroll processes.

HR/Payroll Operations

• Manage regular payroll, multiple variable pay programmes, payroll tax, timekeeping, benefits administration and terminations.
• Support the delivery of payroll processing, ensuring accurate and timely payment of salaries and maintaining records in line with organisational and legal requirements.
• Perform payroll reconciliations and identify data or system issues, including discrepancies across claims, fares, allowances and invoices for budget and account reconciliation.
• Maintain accurate payroll records and produce salary‑related reports, including preparing files, forms, registrations, journals, audits, payslips, invoices and leave documentation.
• Process vendor payments where required as part of the regional payroll process.
• Collect feedback and respond to payroll queries, providing high‑quality customer service and resolving issues promptly.
• Provide support to Finance on payroll‑related inquiries.
• Manage and control mandatory declarations to third‑party authorities across all relevant countries.
• Provide general administrative support to the wider HR team as needed.
• Carry out any additional duties or tasks that support the effective running of the HR/Payroll function.

Statutory Compliance

• Ensure full compliance with UK statutory payroll obligations, including HMRC reporting (FPS/EPS), PAYE, National Insurance, student loans, attachment of earnings orders and statutory payment rules.
• Administer statutory payments such as SSP, SMP, SPP, ShPP and SAP, ensuring correct eligibility checks and timely processing.
• Monitor and progress sick pay cases, including tracking absence durations, managing transitions between company sick pay and SSP and communicating clearly with employees about entitlements and required documentation.
• Maintain accurate statutory leave and pay records in line with UK legislation and internal policies.
• Support year‑end payroll activities, including P60 distribution, P11D preparation and reconciliation of taxable benefits.
• Ensure compliance with pension auto‑enrolment duties, including enrolment, opt‑outs, contributions and statutory communications.
• Stay up to date with changes in UK payroll legislation and ensure processes and systems are updated accordingly.
• Provide clear, supportive communication to employees regarding statutory entitlements, deductions and payroll‑related changes.
• Liaise with external bodies such as HMRC, pension providers and benefit vendors to resolve queries and ensure accurate reporting.
• Ensure payroll compliance across selected EMEA countries by adhering to local statutory requirements, coordinating with in‑country payroll providers, and maintaining accurate records in line with regional legislation and company standards.

Benefits Administration

• Oversee the administration of employee benefits,…