Project Planner

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About Kirby Group Engineering

Kirby Group Engineering is an international multi‑disciplinary engineering services contractor and leading provider of high‑value engineering services to a number of “blue‑chip” companies. Operating across Ireland, the UK and Europe, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role

Purpose

Kirby Group Engineering is expanding its planning team to support the delivery of complex, high‑voltage (HV) substation and transmission projects across Aberdeen / Inverurie and beyond. We’re looking for an experienced Project Planner who preferably understands the sequencing, risks, and logistics of electrical infrastructure builds, particularly substations (110 kV‑400 kV). You'll work closely with Project Managers, Engineers and Commercial teams to ensure projects are delivered on time, within scope, and risk‑aware.

If you’re detail‑oriented, technically minded, and thrive in fast‑paced grid environments, we want to hear from you.

Key Functions Of The Project Planner

• Review contract documentation and highlight key schedule and tracking requirements
• Develop construction schedule based on high‑level target schedule and WBS received from Project Manager
• Support client schedule negotiations
• Load the schedule with labour & metrics based on hours and quantities received from the Commercial Team
• Develop required trackers and reporting templates
• Develop fully integrated construction schedule in conjunction with the Main Contractor and Project Manager
• Measure and track weekly progress and efficiency in consultation with the Site Team and validate formally with the Commercial Team every 2 – 3 weeks
• Highlight potential risks and roadblocks to the project team and lead planner on an ongoing basis
• Excellent package on offer with room for negotiations

Project Planner Responsibilities Business Unit Support

• Point of contact for the Project Manager for all project‑related planning issues
• Develop schedules and histograms for bid support as required by the lead planner

Programme Coordination (Planning Phase of Project Life Cycle)

• Support the implementation of the planning process
• Review contract documentation concerning schedule and reporting requirements and ensure that they are met
• Facilitate planning meetings where required
• Validate high‑level target schedule as received from PM considering current emerging IFC project information
• Optimize build schedule & develop “Pinch Point Register” identifying where we are not in agreement with Main Contractors / CMT schedule
• High‑level labour load of target schedule to be completed and S‑Curve produced
• Submit the schedule and S‑curve (and all subsequent schedules) for review and approval to the lead planner
• Develop negotiation strategy to deal with main contractor schedule risk – influence favourable outcome to KGE
• Organize with Kirby PM & attend meetings with Main Contractor / CMT to negotiate and agree Kirby optimum build schedule – minute and circulate
• Revise / develop and add agreed level of detail to schedule
• Assist Main Contractor / CMT in development of an overall integrated schedule
• Ensure that the schedule is “labour loaded” and aligned with the Commercial Department budgets – highlight any weeks where large progress is forecasted to PMs, lead planner & planning manager
• Produce build methodology / phasing drawings
• Present the latest version of the schedule to the construction team to ensure thorough understanding
• Support risk identification & mitigation

Status and Performance Advisor (Controlling Phase of Project Life Cycle)

• Provide clear communication of early warnings to project management teams obtained from progress reports and knowledge of project field conditions
• Advise project teams on ways to improve performance
• Monitor package progress and efficiency (direct and…