Logistics Administrator

Location: Kintore

HMH in Kintore have an exciting opportunity for a Customs Compliance & Logistics Coordinator for 6 month contract.

Purpose

Responsible for timely and safe transportation of both HMH and customer owned equipment.
Responsible for the organisation, control and safe management of incoming and outgoing HMH and customer owned goods domestically and internationally.
Accountabilities

Ensure all import and export activities are carried out in compliance with UK customs legislation and company procedures.
Coordinate the efficient movement of goods to meet operational and customer requirements.
Maintain effective relationships with freight forwarders, customs brokers and internal stakeholders to support the smooth movement of goods.
Ensure customs and shipping records are accurate, complete and audit ready.
Identify customs and logistics risks, escalating issues and supporting continuous improvement.
Provide operational support to warehouse, project, and planning teams as required.

Deliveries

Prepare and process shipping documentation for domestic and international shipments.
Issue accurate customs clearance instructions to freight agents.
Review customs declarations to ensure they align with commercial documentation, company instructions, and UK customs requirements.
Monitor import and export shipments, resolving customs and logistics issues to minimise delays.
Monitor the performance of freight agents and challenge discrepancies or errors in customs declarations.
Verify the correct application of commodity codes, customs procedures, valuation, origin and Ex works.
Maintain accurate customs and shipping records to support compliance and audit requirements.
Ensure goods entered under the Inward Processing Authorisation are managed in accordance with the authorisation conditions and internal procedures.
Maintain accurate records to support Inward Processing compliance, including traceability of goods and supporting documentation.
Identify and escalate customs compliance risks and propose corrective actions where appropriate.
Liaise with internal stakeholders and freight agents to support compliant and efficient customs operations.
Maintain accurate overview of material movements using Ex works.
Expedite shipment of all critical components to meet operational requirements.
Provide solutions to shipping discrepancies to help accelerate component delivery.
Verify that HTS codes are being assigned correctly for tax calculation purposes.
Liaise with global Logistics team to input and share best practice.
Provide support to Warehouse team, loading and unloading shipments as required.
Complete accurate put away and picking transactions to reflect material movement.
Provide control and overview to customer owned equipment across the site.

Participation

Internal meetings, local and global.

Authority

NA.Key Interfaces

Warehouse, fulfilment, planning, sourcing, projects, and leadership teams.
Independent Customs Consultancy.
Freight Agent.
Competence Requirements

Good understanding of UK customs legislation and import/export procedures.
Experience working with HMRC special procedures, particularly Inward Processing Authorisations, and an understanding of the associated compliance and record-keeping requirements.
Knowledge of customs declarations and the key data elements required for compliant import and export movements.
Understanding of commodity classification, customs valuation, origin, and Ex Works.
Ability to transact using Ex Works.
Ability to operate a counterbalance forklift (B1 classification) and Reach truck.
Manual handling awareness.
Ability to work with multiple and competing priorities.
Achieve results with minimum supervision.
Excellent attention to detail and accuracy.
Strong analytical and problem-solving skills.
Ability to prioritise competing demands in a fast-paced environment.
Excellent written and verbal communication skills (English).
Working knowledge of service order, warehouse management, and logistics/shipping functionalities within SAP 4 HANA.

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