Staffing and Scheduling Coordinator - Ionia

Staffing and Scheduling Coordinator - Ionia

Optalis Health & Rehabilitation Centers is hiring a Staffing and Scheduling Coordinator in Ionia, MI. The position is a full‑time, entry level role within the Administrative function of our 24/7 skilled nursing facility.

Position Summary: The Staffing & Scheduling Coordinator is responsible for coordinating daily staffing coverage and maintaining accurate schedules for a 24/7 skilled nursing facility. This role ensures appropriate staffing levels across all shifts while supporting compliance, payroll accuracy, and operational efficiency. The ideal candidate is highly organized, detail‑oriented, and able to respond quickly in a fast‑paced healthcare environment.

• Follows established staffing guidelines.
• Assures monthly and daily staffing records are completed on time.
• Secures coverage for vacancy shift, open positions, vacations, and staff call‑offs.
• Manages agency usage and tracks/verifies hours.
• Creates the clinical master schedule and uses discretion and independent judgment in maintaining the master schedule and modifying it based on the budgeted census.
• Identifies areas of improvement in the scheduling process; creates and maintains scheduling processes and procedures.
• Assists the HR/payroll coordinator with missing time entries, time off requests, and approval of all hours worked by nursing staff in time‑keeping system.
• Provides HR/Payroll coordinator with employee changes such as labor assignment, work classification, termination of employment and personal data.
• Records employee attendance and issues disciplinary action in accordance with the attendance policy.
• Documents and tracks Nursing staff call‑offs.
• Reports all hazardous conditions, damaged equipment, and supply issues to appropriate persons.
• Tracks applicable changes for PBJ (payroll based journal) reporting.
• Maintains the comfort, privacy and dignity of Residents and interacts with them in a manner that displays warmth, respect and promotes a caring environment.
• Attend staff meetings and in‑services as requested. Attends in‑service and education programs and attends continuing education required for maintenance of professional certification or licensure.
• Maintains a high level of confidentiality in accordance with HIPAA guidelines at all times and protects confidential information by only providing information on a “need‑to‑know” basis.
• Perform other tasks as required.

• Entry level

• Full‑time

• Administrative

• Hospitals and Health Care

Salary: $50,000.00 – $52,000.00 (Saranac, MI)