Administrative Services Coordinator - UI Heart and Vascular Center

UI Heart and Vascular Center Administrative Support

No Nights, Weekends, or Holidays! The UI Heart and Vascular Center (HVC) is looking for someone to contribute to our success by providing high-level administrative support to the Administrator, Associate Director, and administrative hallway staff. This role supports both internal and external communication strategies, and assists in planning and coordinating academic conferences, promotional events, and employee engagement activities across the cardiovascular service line.

The position is expected to uphold the University's standards regarding attendance, confidentiality, and the "Excellence Every Time" commitment, in accordance with all relevant policies, procedures, and practices. Primary responsibilities include managing calendars for leadership and administrative teams, coordinating meetings and events, providing clerical and office support, and handling travel arrangements and accommodations. The role also involves purchasing, expense reconciliation, inventory and asset management, and other general administrative duties as assigned.

Event management duties involve organizing and supporting various internal and external events, assisting with message development, and providing on-site coordination. Communication responsibilities include managing the internal website, updating content, and helping create and distribute communication materials. The role will primarily follow a regular weekday schedule, Monday through Friday between 7:00 AM and 5:00 PM, but may occasionally require work outside regular business hours for special HVC-sponsored events.

Iowa Health Care—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is:
Changing Medicine. Changing Lives.

• Bachelor's degree in Business Administration/Management or an equivalent combination of education and experience is required.

• 1-3 years of experience providing direct administrative support
• Experience managing multiple concurrent objectives and tasks while making effective judgments to the priorities of time and resource allocation.
• Ability to work independently and demonstration of self-motivation for assignment completion.
• Demonstrated ability to maintain professionalism and provide appropriate support to complex and confidential matters.
• Exceptional written, verbal and interpersonal communication skills.
• Ability to successfully collaborate within a multi-disciplinary team and/or across departments.
• Proficient in use of Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word).

• 3 years of experience providing direct administrative support to an administrative leader/executive (health care setting preferred).
• Comprehensive knowledge of UI policies and procedures, Systems, and regulations
• Experience working in a healthcare setting
• Previous experience working in EPIC

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

This position is not eligible for University sponsorship for employment authorization.

For additional questions, please contact Jordan Adam at jordan-adam or .