Accounts Payable Clerk

Accounts Payable Specialist

We are seeking a meticulous and dedicated Accounts Payable Specialist to process vendor invoices accurately and timely using our accounting/ERP system. The ideal candidate will ensure compliance with company policies and internal controls while maintaining strong vendor relationships.

• Process vendor invoices accurately and timely using the company’s accounting/ERP system.
• Perform three-way match verification (purchase order, receiving documentation, and invoice).
• Review, validate, and process high-volume invoices in accordance with company policies and internal controls.
• Monitor and capture early payment discount opportunities when applicable.
• Facilitate vendor payments, including ACH, wire transfers, and check processing.
• Verify vendor banking and payment information to prevent fraud and ensure compliance with internal controls.
• Record, verify documentation for, and distribute petty cash following established company procedures.
• Reconcile employee expense reports and ensure compliance with company policy.
• Maintain complete and accurate vendor files, including W-9s, ACH authorizations, and tax identification documents.
• Reconcile vendor statements regularly and proactively resolve discrepancies or aging balances.
• Communicate professionally with vendors to address inquiries, resolve issues, and maintain positive relationships.
• Answer and direct incoming telephone calls professionally, representing the company positively.
• Maintain and reconcile accounts payable ledgers to ensure accuracy of financial records.
• Support month-end and year-end close processes, including accruals and reporting assistance.
• Assist in the preparation and support of annual 1099 reporting.
• Maintain organized digital and physical records in accordance with company retention policies.
• Assist internal and external auditors by providing documentation, transaction details, and required support.
• Ensure compliance with segregation of duties, general accounting principles, and all internal accounting controls.
• Protect the confidentiality of company and financial information at all times.
• Follow all company policies, procedures, and internal guidelines.
• Identify opportunities for process improvements to enhance efficiency, accuracy, and workflow.
• Support cross-functional departments with AP-related inquiries and tasks as needed.
• Participate in ongoing training and operational improvement initiatives.
• Perform other related duties as assigned.

• Accounts payable expertise
• Invoice processing
• Data entry
• Reconciliation skills
• Proficiency in accounting software/ERP systems and Microsoft Office (Excel required)
• Ability to review, match, validate, and process invoices accurately and efficiently
• Ability to reconcile accounts payable ledgers and maintain accurate payment records
• Ability to maintain confidentiality of financial and company information

• High school diploma, GED, or equivalent required
• Associate degree in Accounting or Business;
  Bachelor’s degree preferred
• Three (3) or more years of Accounts Payable or general accounting experience

The work environment is a standard office space with a team-oriented culture that is family-oriented but not quite a mom-and-pop operation. The atmosphere is slightly less corporate feeling, fostering a supportive and engaging environment. The company encourages social activities, such as random cookouts during the summer, baseball or hockey game nights, and a softball league called the Misfires. The office consists of around 50 exempt employees, and the position is not exempt.

It is important that the candidate is comfortable with a company that manufactures weapons/firearms.

This is a Contract to…