Accounts Payable Clerk

Location: Eldridge

Job Title:

Accounts Payable Specialist

Job Description

We are seeking a meticulous and dedicated Accounts Payable Specialist to process vendor invoices accurately and timely using our accounting/ERP system. The ideal candidate will ensure compliance with company policies and internal controls while maintaining strong vendor relationships.

Responsibilities

+ Process vendor invoices accurately and timely using the companys accounting/ERP system.

+ Perform three-way match verification (purchase order, receiving documentation, and invoice).

+ Review, validate, and process high-volume invoices in accordance with company policies and internal controls.

+ Monitor and capture early payment discount opportunities when applicable.

+ Facilitate vendor payments, including ACH, wire transfers, and check processing.

+ Verify vendor banking and payment information to prevent fraud and ensure compliance with internal controls.

+ Record, verify documentation for, and distribute petty cash following established company procedures.

+ Reconcile employee expense reports and ensure compliance with company policy.

+ Maintain complete and accurate vendor files, including W-9s, ACH authorizations, and tax identification documents.

+ Reconcile vendor statements regularly and proactively resolve discrepancies or aging balances.

+ Communicate professionally with vendors to address inquiries, resolve issues, and maintain positive relationships.

+ Answer and direct incoming telephone calls professionally, representing the company positively.

+ Maintain and reconcile accounts payable ledgers to ensure accuracy of financial records.

+ Support month-end and year-end close processes, including accruals and reporting assistance.

+ Assist in the preparation and support of annual 1099 reporting.

+ Maintain organized digital and physical records in accordance with company retention policies.

+ Assist internal and external auditors by providing documentation, transaction details, and required support.

+ Ensure compliance with segregation of duties, general accounting principles, and all internal accounting controls.

+ Protect the confidentiality of company and financial information at all times.

+ Follow all company policies, procedures, and internal guidelines.

+ Identify opportunities for process improvements to enhance efficiency, accuracy, and workflow.

+ Support cross-functional departments with AP-related inquiries and tasks as needed.

+ Participate in ongoing training and operational improvement initiatives.

+ Perform other related duties as assigned.

Essential Skills

+ Accounts payable expertise

+ Invoice processing

+ Data entry

+ Reconciliation skills

+ Proficiency in accounting software/ERP systems and Microsoft Office (Excel required)

+ Ability to review, match, validate, and process invoices accurately and efficiently

+ Ability to reconcile accounts payable ledgers and maintain accurate payment records

+ Ability to maintain confidentiality of financial and company information

Additional

Skills & Qualifications

+ High school diploma, GED, or equivalent required

+ Associate degree in Accounting or Business;
Bachelors degree preferred

+ Three (3) or more years of Accounts Payable or general accounting experience

Work Environment

The work environment is a standard office space with a team-oriented culture that is family-oriented but not quite a mom-and-pop operation. The atmosphere is slightly less corporate feeling, fostering a supportive and engaging environment. The company encourages social activities, such as random cookouts during the summer, baseball or hockey game nights, and a softball league called the Misfires. The office consists of around 50 exempt employees, and the position is not exempt.

It is important that the candidate is…