Deputy Clerk Recorder

DEPUTY CLERK RECORDER I

EO8 - $25.95

EO9 - $27.23

Performs difficult, complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to Clerk Recorder Office department to which assigned, including District Court, Elections, Commission and Recorder responsibilities.

Deputy Clerk Recorder I is expected to perform under the direction of the County Clerk Recorder in a specialized capacity performing essential functions.

Deputy Clerk Recorder II is expected to perform under the direction of the County Clerk Recorder in a specialized capacity performing higher level functions in addition to All Deputy Clerk Recorder I essential functions.

The ideal candidate for this position is an adaptable, service-driven professional who thrives in a dynamic environment where accuracy, integrity, and discretion are essential. They are confident interacting with the public while also managing sensitive records behind the scenes, consistently upholding the highest level of confidentiality. They are technologically proficient, capable of maintaining databases, drafting professional correspondence, and preparing reports with ease.

They possess the valuable ability to read cursive handwriting, a traditional skill still essential in this role. A collaborative team player who also works well independently, demonstrates initiative, sound judgement, and professionalism in every task. Above all, they maintain a respectful demeanor, representing the County with integrity and care.

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skill.

• Enters, maintains, validates and produces reports on records within various databases. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures;
• Performs a variety of administrative support duties as required. Operates standard office equipment;
• Organizes, maintains and purges various departmental files.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations;
• Prepares vouchers for department/employee expenses and provides them to supervisor for approval.
• Processes and balances daily receivables; makes daily/weekly deposit(s) to the Treasurer’s Office.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

• Files and opens new cases under the Court’s jurisdiction; organizes documentation and inputs data into the case management system in accordance with court procedure;
• Takes and transcribes minutes of court proceedings; operates audio and video equipment; administers oaths to witnesses and jury members; administers and manages digital hearings.
• Processes criminal records requests; collects payment, processes receipt.
• Schedules hearings and court calendars; issues bench warrants as directed by court; requests documents/information from other agencies; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session.

• Record a full range of legal documents including, but not limited to, deeds, trust deeds, contracts of sale, reconveyances; mining documents such as…