Material Records Coordinator II

At American Ordnance, we know the stakes and We do what we say! ® We’re the team working behind the scenes to make sure our nation’s front lines have safe, high-quality ammunition. As a trusted premier manufacturer of ammunition to the U.S. Military, some of our capabilities range from production of direct and indirect fire, warheads, to special projects and beyond.

With more than 70 years of experience and Day & Zimmermann behind us, it’s no surprise that our teams consistently exceed expectations. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world!

Are you the kind of person who loves turning chaos into clean, organized systems? Do spreadsheets, inventory tracking, and problem-solving make your day fly by? As our Material Records Coordinator II, you’ll be the behind-the-scenes hero keeping materials accurate, accounted for, and moving seamlessly across departments. From managing records and reports to collaborating with teams and ensuring inventory precision, this role is perfect for someone who thrives on detail, multitasking, and making operations run like a well-oiled machine.

If you're ready to bring your organizational skills, tech-savvy mindset, and positive energy to a team that values accuracy and collaboration, you might be exactly who we’re looking for!

• Manifest receipts, receive material into records, GFM, CFM,and AO materials. Including all purchase order material on PO's. Maintain files accurately on all manifests and also receiving reports.
• Maintain changes to the material records as required. Changes may include location changes, condition code changes and grid changes.
• Generates part, lot and WBS changes as requested from the planners and material managers.
• Develop and maintain complex spreadsheet files and/or database for material departments.
• Generate daily, weekly and monthly reports as required for AO, third party and Govt material.
• Efficient at processing transfers, reservations , FPM's, plus be able to run, input and balance inventory system.

• As necessary, communicate with other departments in the resolution of inventory variances, receive incoming material, paperwork , certification material and effectively convey additional info as required when needed with internal departments to properly document material received from outside sources. Verify checkers data for input into SAP.
• Competency in Word, Excel, Outlook, and other software programs as needed.
• Utilize independent judgement and obtain knowledge of related operations within the department. Also submit weekly accurate reports direct to customers as needed.
• Simple math of all unit of measure, using whole numbers, common fractions, and decimals. Ability to compute data and enter into chart form.
• Handle multiple duties simultaneously. Carry out instructions furnished in written and oral with ease. Location, grid and part changes as needed upon discovery and documentation for inventory accuracy.

• H.S. Diploma or General Education Degree (GED) Required.
• 2 years experience in office/clerical experience is preferred.
• Strong computer skills and knowledge in all Microsoft Office software required and SAP preferred or equivilant programs.
• Must possess a valid REAL
  -compliant driver’s license, which includes the gold or black star in the upper corner, indicating it is federally compliant.
• A positive attitude and the ability to collaborate with team members is essential for contributing to a cohesive work…