District Office Specialist

District Office Specialist

Are you organized, detail-oriented, and passionate about supporting students, staff, and your community? AHSTW Community School District is seeking a dedicated District Office Specialist to join our team! This position offers an opportunity to make a meaningful impact by supporting the people, programs, and daily operations that help our district succeed. We invite you to be part of the Viking Team!

Activities:

• Manage district purchasing processes and supply orders.
• Maintain vendor records, including collecting W-9 forms and direct deposit (ACH) information.
• Review and reconcile invoices with purchase orders and verify receipt of purchased goods and services.

• Prepare and process open enrollment and concurrent enrollment invoices.
• Receive and process payments, including checks and electronic transactions.
• Prepare and process bank deposits.
• Enter and maintain accurate financial records in district software.
• Scan and upload cash receipt documentation into Software Unlimited.
• Reconcile financial records and supporting documentation to ensure accuracy.

• Prepare, organize, and maintain employee personnel files.
• Prepare and process new hire documentation.
• Coordinate and process employee background checks.
• Review and verify the accuracy of employee timecards.
• Review employee absence requests and reconcile substitute personnel to the appropriate leave and payroll records.
• Maintain accurate documentation and records to support payroll processing and Business Office operations.

• Support the accuracy and maintenance of student records within the district's Student Information System (SIS).
• Assist with required state reporting, including student identification numbers, BEDS, and SRI reporting.
• Enter and maintain student fees and registration information.
• Assist with student enrollment and registration processes.

• Maintain and update district administrative software systems, including JMC and Software Unlimited.
• Coordinate and schedule community use of district facilities, including gymnasiums, cafeterias, and other designated spaces.
• Prepare and reconcile cash boxes for school-sponsored activities and events.
• Provide administrative and clerical support for district programs, activities, and operations.

• Support AHSTW Community School District's partnership with Timberline to facilitate accurate and timely Medicaid billing for eligible special education services.
• Assist with maintaining and organizing required billing documentation and records.

• Provide office coverage and clerical assistance to other district personnel as needed.
• Collaborate with district administrators, office personnel, and other staff to support efficient daily operations.
• Maintain confidentiality and professionalism when handling student, employee, and district information.

• Perform other duties as assigned by district administration to support the effective operation of AHSTW Community School District.

With interest please submit the following documentation to Mr. Darin Jones or Mrs. Alisha Cook at 768 South Maple Street, Avoca, IA 51521.

Requested Documentation:

• Letter of Interest
• Resume
• Letters of Reference [3 minimum]