Project Manager - Energy

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Position: Project Manager

Report to: Senior Project Manager

The Project Manager is responsible for estimating and providing project management of multiple and concurrent projects in the Energy business sector. The Project Manager will ensure their assigned projects are successful for all involved parties and are profitable for Kwest Group. They will ensure their assigned projects are managed in a method that maximizes safety, quality, and customer service.

• Assisting in the preparation of bids by working with senior project manager regarding constructability issues.
• Prepare quantity take-offs for proposals.
• Solicit material and subcontractor pricing for resources required for project bids.
• Work with Senior Project Manager, Field Operations, and the Equipment Department to arrange and manage company resources on all projects.
• Represent company in a professional manner to public/clients at pre-bid meetings and project meetings.
• When needed, work at project sites to direct/assist Superintendents/Foremen.
• Provide servant leadership to all customers internal and external to foster growth of relationships and trust.
• Review and understand all plans, specifications, addenda, and other bid documents.
• Perform accurate quantity take-off under direction of Director of Preconstruction.
• Serve as technical/constructability expert during proposal process.
• Proficient in HCSS Heavy Bid
• Procure subcontract and material quotes. Review all subcontractors and suppliers quotes to ensure they meet specifications, and that Kwest Group has included the full scope of work in the bid.
• Prepare a summary of additional project requirements (i.e.: on-site safety representative, drug testing, testing laboratory services, submittals requiring P.E. stamp, waste/borrow agreements, sales tax, special insurance requirements, etc.). Review with the senior level Project Manager or Estimator prior to bid submission.
• Assist senior level Project Manager or Estimator in pricing & final submission of bid documents. Final bid markup must be approved by Senior Management.
• Schedule and complete all duties with minimal direct supervision.
• Represent company in a professional manner in all instances.
• Prepare, manage, and file all contract documents from award to project close-out.
  • Upon award, transfer HCSS Heavy Bid cost & cost codes to Heavy Job and Dexter Chaney. Prepare all contract documents listed above (in conjunction with the Project Accountant) for review with the senior level Project Manager.
  • Schedule an in-house pre-job meeting to review the scope of the project. Minimum attendees should include the Director of Operations, Equipment Manager, General Superintendent, Foreman, Project Accountant, and EHS Personnel. Distribute documents to attendees (i.e.: plans, specifications, standard drawings, supplemental specifications, field book, schedule, shop drawings, SWPPP) via Procore and paper copies when necessary.
  • Schedule a pre-job meeting with the senior level Project Manager. Prepare all documents (i.e.: schedule, material source letter, subcontractor letter, haul route request letter, others) and attend the meeting.
  • During the life of the project, maintain original plans & specifications, all revisions to plans & specifications, and distribute revisions to suppliers and subcontractors affected by revisions. Prepare letters, estimates, schedule updates and other necessary documents for review with the senior level Project Manager. Assist the Project Foremen, subcontractors and suppliers as needed.
  • Make weekly site visits (minimum) or as needed. Prepare for, attend, and represent Kwest Group at all project meetings with the senior level Project Manager.
  • Collect all accounts receivable (AR) and process all accounts payable (AP) accurately and in a timely manner. Review the AR report for your projects monthly with the senior level Project Manager/Accounting Department Representative.
  • Upon completion of the project, complete the project closeout (i.e.: receipt of final payment, final payment of all subcontractors & suppliers, final releases from all Borrow/Waste/Rental agreements, final project file).
• Review and update all cost reports.
  • Review all HCSS Heavy Job timecards for accuracy and correct in conjunction with the Foremen prior to entry each week. Review all cost report output weekly and correct prior to the following weeks report.
  • Review cost reports with the Foreman weekly. Identify items that need corrective field action by the Foreman.
  • Review & Accurately report HCSS Heavy Job Daily Cost to Foreman, Superintendent and General Superintendent.
• Prepare Monthly ECAC Report.
  • Prepare monthly ECAC reports. Review reports with the Accounting Department Representative prior to the monthly financial meeting. Reports are to be 100% accurate & timely.
• Perform all duties consistent with the Company Mission…