Conrad City Clerk

The City Administrator/Clerk/Zoning Administrator oversees the City's administrative, financial, clerical, and zoning functions to ensure efficient operations and compliance with applicable laws and regulations. This position supports the Mayor and City Council, coordinates communication between departments, maintains official records, manages financial reporting and budgeting, and serves as a primary point of contact between City government and the public. This is a Direct Hire role.

• 1. Administration and City Operations Oversee daily administrative operations and ensure Council directives, approved policies, ordinances, and procedures are implemented and maintained. Recommend policies, operational improvements, and other measures that support the effective management and welfare of the City. Evaluate services and operations and collaborate with the Mayor, Council, and staff on improvements and long-term goals. Coordinate communication between City departments and assist with resolving operational issues.
  
  Represent the City in meetings and interactions with other municipalities, government agencies, and the public. Maintain the City's computer systems, software, forms, and administrative technology; recommend hardware or system improvements as needed. Maintain the City website and social media accounts, including assigning appropriate administrative access.
• 2. Mayor and City Council Support Maintain regular communication with the Mayor and Council regarding City operations, needs, concerns, and financial conditions. Prepare and distribute Council meeting agendas, packets, supporting materials, and informational documents. Attend Council meetings unless excused in advance by the Mayor, record meeting minutes, and ensure proper meeting procedures are followed. Conduct research, provide recommendations, and maintain confidentiality as required.
  
  Prepare correspondence, resolutions, ordinances, code revisions, meeting minutes, and other official documents. Track terms of elected and appointed officials and accept nomination papers in accordance with Iowa law.
• 3. Financial Management and Budgeting Maintain accurate financial records using appropriate accounting practices and efficient recordkeeping methods. Prepare and distribute monthly financial reports for the City Council, Library Board, Park Board, Fire Department, B-CERT, Museum Board, and other applicable entities. Process approved invoices and oversee the collection, receipt, and disbursement of funds. Prepare year-end financial reports and required filings for state and federal agencies.
  
  Coordinate the annual budget process with the Council, Finance Committee, and City departments. Prepare and file the annual budget and tax certification with the appropriate state and county agencies in accordance with applicable deadlines and requirements. Monitor expenditures throughout the fiscal year and provide financial updates to City leadership. Manage City investments by tracking interest earnings, maturity dates, and rates and recommending investment options and terms.
  
  Prepare and file applicable federal and state tax refund forms.
• 4. Payroll and Utility Billing Process Process employee timecards, calculate hours, enter payroll data, and generate payroll checks. Complete required monthly, quarterly, and annual payroll reporting, including federal taxes, unemployment, Social Security, Medicare, retirement, and job service requirements. Oversee utility billing, customer accounts, payment processing, and receipt records. Evaluate utility rates and recommend adjustments to the Council as needed.
• 5. Zoning and Code Administration Administer zoning and land-use regulations,…