AmeriCorps Program Manager

Position Summary and Essential Duties/Responsibilities:

Summary:

The Ameri Corps Youth Launch Program Manager is responsible for supporting the Director with various aspects of the Ameri Corps Youth Launch program.

• Collaborate with Program Director to organize Ameri Corps member recruitment, selection, training, support and retention
  • Review Member Handbook with Program Director
  • Assist Sites with recruitment of members for site locations
  • Consult with Program Director to complete training agendas
  • Consult with Program Director on member questions and concerns
• Travel and network within the six southern Iowa counties
  • Explore new service site opportunities
  • Connect with youth organizations
  • Visit current sites to connect with members and supervisors when director is unavailable.
• Collaborate with Program Director to recruit and train Host Sites and Supervisors
  • Collaborate with Program Director to recruit and train sites and supervisors
  • Collaborate with Program Director to plan and organize site supervisor training
  • Provide support to Program Director to personalize, print and deliver/email individual site agreements and invoices for new terms
  • Audit site agreement files to make sure all have been collected
  • Audit member files to ensure all mid-term and end-of-term evaluations have been received
• Manage site supervisors in eGrants and On Corps
  • Update site supervisors in eGrants
  • Add or update site supervisors in On Corps
• Support the Program Director with Performance Measure Data Collection
  • Monitor Google docs for submitted data from members
  • Create master spreadsheet for pre and post-tests as well as volunteers
  • Collect data for Iowa Grants reports
• Conduct NSCHC background checks for member applicants to Ameri Corps Youth Launch (and staff when needed)
• Conduct the enrollment of Members in eGrants and On Corps
• Send out invites in eGrants
• Process
• Monitor Member’s Monthly Timesheets in On Corps
  • Submitted on a biweekly basis every other Monday
  • Are training hours documented?
  • Are they on track to meet their hours?
  • Have site supervisors approved hours? Due biweekly on every other Wednesday
  • Holidays or any days with 10+ hours? If so, request a “Teleservice Explanation Form”
• Provide support to Program Director with management of Budget expenses
  • Match Director’s receipts with entries in Oracle.
  • Ensure correct budget numbers on receipt matches expense in budget review
  • Provide support to Program Director to process expense receipts and mileage reimbursement reports for members
• Conduct member File Audits to ensure all forms have been collected
  • File Checklist
  • NSCHC Checklists
  • MSA & position description
  • All signatures on paperwork
  • Support and attend member trainings
• Maintain Master Spreadsheet of Member Tracking
  • Tracking of background check process
  • Tracking of enrollment process through eGrants
  • Tracking of member mid-term and end-of-term evaluations
  • Tracking of member exits
• Manage Outreach Grant applications, expenses and final evaluations
  • Update the spreadsheet of expenses
  • Connect with grant seekers with support & guidance on grant submission
  • Market programs/events to local schools and Ameri Corps members
  • Request final evaluation and provide guidance and support as needed
  • Monitor payments to grantees
  • Keep the Outreach book up-to-date
• Attend all required state and national trainings and conferences
  • Monthly Program Staff Webinars
  • Volunteer Iowa training Webinars
  • Ameri Corps Program Staff Launch
  • ASC National Service Training
  • Help maintain master calendar of all AYL important dates and deadlines

• Communication, oral and written
• Interpersonal relations
• Organized
• Project Management
• Relationship building
• Self-motivated
• Time-management