Senior Administrator

Senior Administrator
Temporary Role
Full-time or Part-time

To provide high-level administrative and organisational support to the department, ensuring efficient operations, accurate record keeping, and strict safeguarding of confidential and sensitive information. The postholder will support business continuity during a temporary period, maintaining service standards and compliance at all times.

Key Responsibilities Administrative & Operational Support
Provide comprehensive administrative support to senior managers and wider teams.
Manage complex diaries, meetings, and correspondence.
Prepare reports, presentations, and documentation to a high standard.
Coordinate projects, ensuring deadlines are met and actions are tracked.
Act as a point of contact for internal and external stakeholders.

Records & Information Management
Maintain accurate electronic and paper-based filing systems.
Ensure documentation is stored, archived, and disposed of in line with organisational policy and legal requirements.
Monitor data accuracy across internal systems.
Produce regular management reports and data summaries as required.

Safeguarding Confidential Documents & Data
Handle highly confidential, sensitive, and personal information with discretion and professionalism.
Ensure secure storage and controlled access to safeguarding, personnel, financial, or business-critical documents.
Adhere to data protection legislation (e.g. UK GDPR) and organisational information governance policies.
Escalate any concerns relating to data breaches or information security risks.
Support audits relating to document control, compliance, and safeguarding procedures.

Compliance & Governance
Ensure administrative processes comply with internal policies and regulatory standards.
Support preparation for inspections, audits, or reviews.
Maintain awareness of safeguarding and confidentiality best practice.

Team Support & Leadership
Provide guidance and informal supervision to junior administrative staff where required.
Support onboarding of temporary or new administrative team members.
Promote continuous improvement in administrative systems and processes.

Person Specification Essential
Proven experience in a senior administrative role.
Experience handling confidential and sensitive information.
Strong understanding of data protection and information governance principles.
Excellent organisational skills with the ability to prioritise workload effectively.
High attention to detail and accuracy.
Strong written and verbal communication skills.
Proficient in Microsoft Office and database systems.

Desirable
Experience supporting safeguarding processes.
Previous experience in a regulated environment.
Knowledge of compliance or audit processes.

Key Skills & Competencies
Integrity and discretion
Strong organisational ability
Problem-solving skills
Professional judgement
Ability to work independently and under pressure
Collaborative and supportive team approach