Executive Assistant

Our client is seeking a dedicated Executive Personal Assistant to join the team in Ipswich. The ideal candidate will be highly organised, self‑motivated, flexible, and eager to learn. You will play a crucial role in providing effective day‑to‑day support to Directors and driving high standards across the organisation. You will be supporting two Directors, ensuring their daily operations run smoothly. This is a hybrid role working for one of the top businesses in Suffolk!

• Directors being nominated for inspiring leader awards
• Business featuring in Top Suffolk listings
• Winners of recent awards

Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.

Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.

Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.

Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.

Information Support: Provide research and reports to support Directors’ needs, including financial and statistical information.

Customer Focus: Serve as a professional first point of contact for internal and external communications.

Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.

Team Support: Assist with the induction and training of new team members as needed.

Time Management: Prioritise commitments to ensure efficient use of time for Directors.

Confidentiality: Handle sensitive information with discretion.

Coordination: Work collaboratively with other Executive PAs to support the Group's operations.

• Extensive experience in a position supporting senior level individuals
• Exceptionally high levels of attention to detail
• Ability to manage multiple priorities
• Ability to attend the office 2-3 days a week