Finance Office Administrator

Great with numbers Brilliant at keeping things organised

Finance Office Administrator Inspiring Support

Put your eye for detail to work in a team that makes a difference.

Behind every well-run care service is a team keeping things organised accurate and moving forward. At Inspiring Support were looking for a proactive and reliable Finance Office Administrator to join our busy Finance and Contracts Team.

If you enjoy working with figures managing varied administrative tasks and taking pride in getting the details right wed love to hear from you.

Youll help keep our finance functions running smoothly supporting purchasing billing financial records stock control and general office administration.

Working alongside a supportive team youll maintain systems keep records accurate and ensure processes are followed efficiently. This is an excellent opportunity for someone with strong administrative and numerical skills who enjoys a fast-paced environment and producing accurate high-quality work.

At Inspiring Support we help people live happy independent and meaningful lives. Our dedicated care teams provide person-centred support helping individuals build confidence develop skills and achieve their goals at home and in the community.

Your work behind the scenes will contribute to the effective delivery of those services.

Exceptional care starts with exceptional peopleand that includes the colleagues supporting our services behind the scenes.

We are committed to supporting developing and valuing our staff providing the tools training and encouragement needed to thrive. Youll join a positive inclusive workplace where every team member is respected empowered and able to make a meaningful contribution.

• Be There We are present attentive and compassionate.
• Play We bring positivity creativity and energy.
• Make Their Day We go above and beyond to make a positive difference.
• Choose Your Attitude We act with professionalism and integrity.

• Support the full purchase process including raising purchase orders and processing invoices.
• Order goods and services ensuring value for money and timely delivery.
• Liaise with contractors and suppliers to obtain quotes track orders and resolve queries.
• Compare quotes to support cost-effective purchasing decisions.
• Monitor and manage stock levels across the organisation maintaining adequate supplies and accurate records.

• Assist with billing ensuring invoices are accurate and issued promptly.
• Maintain organised financial filing systems both digital and paper-based.
• Keep finance systems updated in line with organisational procedures.
• Assist with reconciliations and other financial administration as required.
• Support the accurate counting recording and banking of monies received maintaining clear audit trails and complying with financial controls.
• Complete all work in line with internal controls policies and audit requirements.

• Manage our telecommunications and IT systems and processes.
• Assist with maintenance requests and requisitions across the organisation ensuring issues are reported monitored and resolved promptly.
• Support the Finance & Contracts Manager..

• At least one years experience in a finance or administrative role.
• Strong IT skills including Microsoft Office with particular proficiency in Excel spreadsheets and formulas.
• Strong administrative skills organisation and time management.
• Good numerical ability and confidence working with financial data.
• A high level of attention to detail and accuracy.
• The ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.

• Experience using finance systems or accounting software.
• Knowledge of purchasing and procurement processes.
• Experience in stock control or inventory management.
• Experience working with external suppliers or contractors.

Monday to Friday 8.00am5.00pm37.5 contracted hours per week with additional hours as required.

• Company events
• Company pension
• On-site parking

Safeguarding is at the heart of everything we do and is a shared responsibility across our organisation. We are committed to a culture where people feel safe respected listened to and empowered.

Concerns are taken seriously acted upon promptly and managed professionally.…