Business Support, Finance Executive

Responsibilities

• Processing purchase orders, invoices and payment transactions accurately and in line with financial controls.
• Supporting monthly finance reporting for Delivery Leads and Budget Managers, including basic budget monitoring and highlighting variances.
• Liaising with internal teams and external suppliers/partners to validate invoices, resolve queries and support timely payments.
• Maintaining secure, accurate financial records and documentation in line with council policies and information governance.
• Keeping strategic action trackers up to date (interventions, milestones and key performance indicators) and producing updates for senior stakeholders.
• Supporting recruitment activity – organising interviews, preparing candidate materials and coordinating logistics.
• Managing digital filing systems, version control and (where relevant) shared mailbox triage, ensuring correspondence is prioritised and actioned.
• Supporting procurement administration, including quotations, record keeping and compliance checks.
• Coordinating Suffolk Business Board meetings end-to-end (diary management, papers, room/virtual setup and attendee support).
• Drafting and formatting meeting notes and minutes, tracking actions and following up to support strong governance.

• ILM Level 3/5 in Business Management (or equivalent knowledge and experience).
• Experience of financial processes, regulations and systems (or equivalent knowledge and experience).
• Confidence using Microsoft Office, especially Excel, and working with corporate systems such as Oracle and purchase-to-pay (P2P).
• Strong written and verbal communication – you can explain information clearly and build good working relationships.
• Ability to plan, prioritise and respond to non-routine queries, escalating issues appropriately and keeping clear records.
• A practical understanding of confidentiality and data protection in the workplace.
• A collaborative mindset and a commitment to living the council’s values (including WEASPIRE).
• Certifications:
  
  ILM Level 3 in Business Management, ILM Level 5 in Business Management.