Account Payable​/Staff Accountant – PART TIME TEMP

Description Role Summary

Summary and overall objectives of the job.

The Staff Accountant (Contract) will provide critical support to the Accounting team with a strong focus on Accounts Payable processing, vendor reconciliation, and Excel-driven reporting. This role is designed to help manage increased workload during a high-volume period by ensuring invoices are accurately processed, vendor issues are resolved promptly, and accounting records are maintained with consistency and attention to detail.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a manual, fast-paced environment where processes are evolving. They must be able to handle a high volume of transactions, work independently with minimal oversight, and communicate effectively with both internal teams and external vendors. In addition to AP responsibilities, this role will support general accounting tasks, data cleanup, and month-end close activities as needed.

Accounts Payable (Primary Focus)

• Process a high volume of vendor invoices, ensuring accurate coding, PO matching, and timely approvals.
• Validate vendor information, including banking details, and support internal controls for payment setup.
• Prepare weekly payment runs and assist with payment scheduling.
• Reconcile vendor statements and resolve invoice discrepancies by coordinating with Purchasing, Operations, and vendors.
• Maintain AP aging schedules and assist with accruals during month-end close.

• Assist with balance sheet reconciliations, including AP, accruals, GR/IR, and other sub-ledgers.
• Support month-end close activities by preparing schedules, validating entries, and performing data checks.
• Assist with journal entries, coding corrections, and documentation for audit or tax purposes.
• Organize, file, and maintain accounting documents for easy retrieval and compliance review.

• Maintain and enhance Excel-based trackers, reports, and reconciliations used across the accounting team.
• Perform data cleanup, matching, and analysis using formulas, Pivot Tables, and structured worksheets.
• Support ad hoc reporting needs using Excel to summarize, analyze, and validate financial data.

• Communicate professionally with vendors and internal departments to resolve issues and gather required documentation.
• Assist in process improvement initiatives, including simplification of spreadsheets and documentation.
• Support ongoing efforts to improve accuracy, efficiency, and transparency within the accounting function.
• Other duties and special projects as assigned.

• Accounts Payable Expertise:
  Demonstrated ability to process high-volume invoices accurately and resolve vendor discrepancies efficiently.
• Excel Proficiency:
  Strong working knowledge of Excel functions (VLOOKUP/XLOOKUP, Pivot Tables, filters, data cleanup techniques).
• Attention to Detail:
  Consistently produces accurate work, identifies errors, and maintains clean, organized financial records.
• Analytical Thinking:
  Ability to interpret financial data, identify inconsistencies, and support reconciliations and reporting.
• Organization & Time Management:
  Capable of prioritizing multiple tasks, meeting deadlines, and working independently with minimal supervision.
• Communication
  
  Skills:
  
  Professional and clear communication with internal teams and external vendors; ability to explain issues and request information effectively.
• Dependability & Follow-Through:
  Demonstrates reliability, accountability, and consistent execution of tasks in a fast-paced environment.
• Adaptability:
  Comfortable working in an environment with manual processes, evolving workflows, and shifting priorities.
• Problem Solving:
  Resourceful in researching issues, troubleshooting discrepancies, and supporting process improvements.

• Bachelor’s degree in Accounting/Finance preferred, or equivalent experience with 2–4 years in accounting—specifically in Accounts Payable.
• Strong proficiency in Excel (VLOOKUP/XLOOKUP, Pivot Tables, data cleanup) and familiarity with accounting/ERP systems.
• Proven accuracy, organization, and ability to handle high-volume tasks in a fast-paced environment.
• Able to sit and work at a computer for extended periods; occasionally lift up to 10 lbs; capable of reviewing detailed financial data with sustained attention. Strong organizational skills and attention to detail.