Accounts Payable Specialist

A privately held commercial real estate owner-operator with a diversified, multi-state portfolio is conducting a confidential search for an experienced Accounts Payable Specialist to join its corporate accounting team at its Irvine headquarters.

This role is well suited for a detail-driven accounts payable professional who is comfortable operating in a structured, deadline-oriented environment and supporting multiple properties, legal entities, and internal stakeholders.

The Accounts Payable Specialist will manage the accurate and timely processing of vendor invoices, employee expense reimbursements, and payment obligations across multiple entities. The role works closely with accounting, finance, property management, and operations teams to support strong internal controls, complete documentation, and reliable financial reporting.

A high level of discretion, consistency, and process discipline is required. This position handles sensitive financial information and plays an important role in month-end close activities, audit support, and ongoing operational compliance.

• Process vendor invoices across multiple properties and entities
• Verify invoice accuracy, approvals, contract alignment, and supporting documentation
• Code invoices to appropriate GL accounts, departments, and properties
• Process employee expense reimbursements in accordance with internal policy and IRS guidelines
• Prepare weekly check, ACH, and wire payment runs
• Maintain vendor records, including W-9s and payment instructions
• Respond to vendor inquiries and resolve invoice or payment discrepancies
• Track recurring invoices, utilities, and service agreements
• Support month-end close, audits, and annual 1099 reporting
• Maintain organized digital records for invoices, approvals, and payment support
• Work within accounting and AP systems such as MRI, Avid Xchange, or similar platforms
• Adhere to established approval workflows and internal control requirements

• 3+ years of accounts payable or general accounting experience
• Experience supporting multiple entities, properties, or cost centers
• Strong proficiency in Excel and accounting/AP systems
• Demonstrated ability to manage volume while maintaining accuracy and deadlines

• Experience in commercial real estate, property management, or construction-related accounting
• Familiarity with CAM expenses, utilities, and service contracts
• Experience supporting audits or year-end financial close

• Highly detail-oriented and methodical
• Organized and process-driven
• Professional and clear communicator
• Able to handle confidential information with discretion
• Reliable, accountable, and responsive to internal teams and vendors
• On-site role at a corporate office in Irvine, CA
• Standard Monday–Friday business hours
• Structured accounting environment with defined workflows and deadlines
• Regular interaction with accounting, property management, and operations teams

• Mid-Senior level

• Full-time

• Accounting/Auditing and Finance