Asset Management Coordinator

Position: Asset Management Coordinator I

Overview

Creating a better way to live is the purpose that binds Avalon Bay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make Avalon Bay a great place to work.

The Role

We’re looking for an organized, proactive, and adaptable coordinator to join our Asset Management team. This role is ideal for someone who thrives in a fast‑paced environment, takes initiative, and enjoys supporting a dynamic group of professionals.

What You’ll Bring :

• Exceptional organizational skills and attention to detail
• Strong communication skills—comfortable with direct feedback and collaboration
• Self‑directed with a high level of initiative
• Adaptable, flexible, dependable, and professional

What You’ll Do Development & Acquisition Close-Out

• Track asset obligations and maintain accurate logs and records
• Enter and update obligation data in Cadastral for compliance and reporting

Calendar Management & Scheduling

• Manage calendars for Asset Management leadership
• Coordinate and plan team meetings

Onboarding Support

• Assist with onboarding new associates by preparing materials and schedules
• Provide general administrative support for a smooth onboarding experience

Travel & Expense Management

• Book travel arrangements for team members
• Process expense reports in compliance with company policies

Property Tour Coordination

• Schedule and organize property tours across regions
• Handle site‑specific needs and logistics

SharePoint Updates

• Post updates and maintain organization of the team’s SharePoint site

Reporting & Data Management

• Compile quarterly and monthly reports for ASR and other needs
• Prepare materials for meetings and reviews

Annual Team Meeting Planning

• Organize logistics for annual team meetings, including venue and agenda
• Support event execution and follow‑up

Irvine Office Responsibilities

• Provide local administrative support, manage office supplies, and assist with regional events

Work Schedule

• Hybrid:
  In‑office Monday–Thursday; remote on Friday

How Avalon Bay Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We offer:

Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits () for information.

Growth based on achievement and promotion from within.

Associate recognition (a company‑wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘Avalon Bay’s Very Best’ recognition program and others!).

A 20% discount on our incredible apartment homes.

A culture built on purpose and our core values
-A Commitment to Integrity,A Spirit of Caring, andA Focus on Continuous Improvement.

Additional Info

Avalon Bay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated.

With this we know we can do great things.

Avalon Bay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

Applications are being accepted on an ongoing basis.

Avalon Bay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to Avalon Bay you accept the Avalon Bay California Personnel Privacy Notice ()

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