Office Administrator

Overview

We are seeking a reliable and detail-oriented Office Administrator to support our client's daily operations, timekeeping processes, and general administrative tasks. This role requires strong communication skills, accuracy in handling daily data entry, and the ability to work with a variety of personalities in a fast-paced environment.

• Manage daily timekeeping entries to ensure accuracy and compliance.
• Review and verify information submitted by field staff and address discrepancies primarily through email communication.
• Maintain tracking spreadsheets and enter manual time clock data as needed.
• Provide professional and timely responses to incoming phone calls from the main company line (approx. 5% of the role).
• Support general administrative duties such as filing, scanning, organizing documents, and maintaining records.
• Assist with updating and transferring project-related documents and plans.
• Use Outlook, Excel, MS Teams, and other internal systems to support daily workflow.
• Communicate clearly and professionally with team members in the field and office.

• Strong attention to detail and excellent written and verbal communication skills.
• Ability to manage multiple tasks and remain flexible in a fast-paced environment.
• Experience with timekeeping, data entry, or administrative support.
• Proficiency with Outlook and Excel; familiarity with project or CRM software is a plus.
• Comfortable working with various personalities and maintaining a positive, professional approach.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.