Administrative Assistant

Vaco is partnering with a well-established company in Costa Mesa that is seeking a sharp, dependableAdministrative Assistant. If you're proactive, detail-oriented, and thrive in an environment where no two days are the same, we want to hear from you!

Responsibilities:

• Collect and track receipts, code expenses, and follow up with internal departments as needed

• Assist with travel bookings and expense reports using company systems

• Support workflow tracking and ticketing through internal platforms

• Coordinate shipping and receiving of materials and packages

• Maintain organized physical files and assist with documentation and audit prep

• Handle general office support tasks including mail sorting, scanning, voicemail management, and check deposits

• Assist with meal orders for meetings across various locations, ensuring accuracy and timely follow-up

• Generate and pull reports from internal systems as requested

• Support mail merge and mailing projects by preparing documents, merging data, printing, and mailing

Qualifications:

• Prior experience in an administrative or office support role

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office (especially Word and Excel)

• Strong written and verbal communication skills

• Ability to manage multiple tasks and meet deadlines