Executive Assistant Advanced Sterilization Products Irvine, CA, Posted ago

Position: Executive Assistant Advanced Sterilization Products Irvine, CA, United States Posted a month ago
## Executive Assistant Irvine, CA, United States
*
* Location:

** Irvine, CA — On-site, 5 days/week
** Why You Should Join
** At Advanced Sterilization Products (ASP), we believe administrative professionals are strategic partners who drive efficiency, foster collaboration, and help leaders stay focused on what matters most. As an Administrative Assistant, you’ll be at the heart of our operations—supporting senior executives, coordinating cross-functional projects, and contributing to a culture of excellence and innovation.
** What You’ll Do
** In this high-impact role, you’ll provide executive-level administrative support to
** three L1 leaders
** across
** Research & Development (R&D), Regulatory Affairs & Quality Assurance (RAQA), and Operations (OPS)**. You’ll work closely with other Executive Assistants and departments across the business, bringing a proactive, solutions-oriented mindset to help leaders stay focused on business priorities while ensuring their time and resources are managed effectively.
*
* Key Responsibilities:

*** Manage complex calendars, appointments, and priorities using Outlook to ensure leaders’ days are organized and productive
* Serve as a gatekeeper for schedules and information, maintaining professionalism and discretion
* Build strong relationships across departments to understand business priorities and support cross-functional collaboration
* Leverage technology and AI tools to streamline workflows and enhance decision-making
* Participate in monthly business meetings and contribute to action planning and follow-through
* Create and maintain standard work processes for leaders and their teams
* Coordinate logistics for meetings, events, and conference calls, including room bookings, catering, and materials
* Prepare leaders for meetings by organizing agendas, background materials, and briefing documents
* Support post-meeting follow-up, including tracking commitments and coordinating additional support
* Develop presentations, spreadsheets, and documents using PowerPoint, Excel, and other tools
* Review and manage sensitive documents with a high level of discretion and compliance awareness
* Arrange domestic and international travel, including visa coordination and compliance documentation
* Prepare and reconcile expense reports accurately and on time
* Partner with other Executive Assistants and leadership teams to ensure seamless support across the organization
** What You Bring
**** Must-Have

Qualifications:

*** Bachelor’s degree
* 3+ years of experience in administrative roles, including support for senior executives
* Strong organizational and time management skills
* High attention to detail and discretion
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)
*
* Preferred Qualifications:

*** Experience in project coordination or management
* Familiarity with AI-powered productivity tools and automation platforms
* Ability to work in a fast-paced environment and adapt to changing priorities
* Business curiosity and ability to connect administrative work to strategic goals
* Collaborative mindset and willingness to take on tasks beyond the core role
* Interest in the healthcare industry and a passion for supporting impactful work
** Fortive Corporation Overview
** Fortive’s essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive…