Temporary Administrative Assistant, Ophthalmology

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Job duties include, but are not limited to:

• Provide comprehensive administrative support to assigned faculty members, managing complex calendars and scheduling.

• Coordinate all travel arrangements, itineraries, and associated administrative logistics for faculty.

• Serve as a primary administrative liaison for internal and external professional activities across UCI, UC Irvine Health, the School of Medicine, and national/international partners.

• Screen incoming inquiries, answer phone calls, prioritize requests, and draft polished business correspondence using proper English and grammar.

Required:

• Previous experience as an administrative assistant, ideally in a fast-paced or academic/healthcare environment.

• Strong proficiency in Microsoft Office applications, specifically Word, Excel, PowerPoint, and Outlook.

• Excellent interpersonal and communication skills to interact effectively with a diverse range of individuals daily.

• Demonstrated ability to multi-task, prioritize workload, and apply sound judgment in a constantly changing environment.

Preferred:

• Prior experience working within higher education or an academic medical center (such as the UC system).

• Proven track record of managing confidential and sensitive issues.

• Advanced skill in coordinating complex domestic and international travel arrangements.

• Strong organizational skills with a history of independently managing multiple competing priorities.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $26.72/hour

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

* Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;

have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or…