Administrative Assistant; temporary

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Temporary

SA95724

full-time 40 hours weekly

Non-Exempt

$22.00 - $26.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

The Administrative Assistant (temporary) provides general administrative and logistical support to the Dean’s Office, working under the direction of the Director of Finance and Administration and following established University policies and procedures. Duties include assisting with payment processing, meeting scheduling, note-taking, events, announcements, room reservations, and catering arrangements, and supporting Rinker Campus operations such as facilities requests, Aramark services, mail and package distribution, equipment maintenance, and Commons/breakroom supply orders.
This position is located at the Rinker Graduate Health Sciences Campus in Irvine.

• Book meeting and event space through 25
  
  Live for faculty, staff, and leadership meetings, advisory board meetings, and other CUSP events.
• Support the search and onboarding process of staff and student employees by scheduling interviews, booking rooms, and preparing for new staff onboarding processes.
• Coordinate with external departments (HR, IS&T, Facilities, Aramark, Telecommunications, University Services) for staff and student employee onboarding and departures including securing required equipment, space, and supplies.
• Coordinate travel arrangements for CUSP guests: prepare detailed travel itineraries; submit reimbursement requests, guest speaker or contractor agreements, and honorarium, as needed.
• Compile and distribute/attach agendas for faculty and team meetings as directed, and take minutes as requested.
• Arrange for the maintenance of office equipment in collaboration with IS&T as required.
• Assist with tracking…