Office & Facilities Coordinator

Cox Enterprises

Facilities

Facilities Operations & Sustainability Analyst I

Management Level

Individual Contributor

Flexible Work Option:
No remote option; must work at a specified Cox location

Travel %:
No

Work Shift:

Day

Hourly base pay rate is $32.07 - $48.13/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

The Office & Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within the company's leased office space at the Irvine, CA location.

This role serves as the primary onsite point of contact for internal stakeholders, vendors, and building management as it pertains to the company's occupied premises only. The position ensures operational continuity, timely issue resolution, strong vendor management, and a positive employee experience through a highly visible onsite presence.

• Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues and initiatives.
• Lead routine inspections of company-occupied spaces
• Coordinate with property management to address building system issues impacting leased spaces, ensuring timely resolution and minimal disruption to operations
• Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FF&E) to support a functional and well-maintained workplace environment
• Manage breakroom operations to ensure consistent availability, functionality, and quality of amenities that support employee experience
• Ensure availability and organization of workplace support resources, including print room supplies and shared equipment
• Manage janitorial service delivery, ensuring vendor performance aligns with company standards and contributes to a clean and well-maintained workplace

• Manage mechanical and electrical systems in conjunction with landlord to ensure proactive upkeep and compliance.
• Proactively communicate challenges to management with recommend solutions
• undefined
  
  Coordinate vendor onboarding, escorts, and onsite walkthroughs Execute event setup, takedown, and operations Active member of the Cultural & Wellness Committee Coordinate employee and guest access badges as required for company areas Receive and coordinate delivery of Fed Ex/UPS and secure company shipments.
  
  Coordinate space planning initiatives within the leased footprint; arrange and facilitate office moves
  
  Schedule conference rooms and office needs for leadership visits and group meetings

• Ensure effective operation of facility systems by managing work orders, coordinating vendors, overseeing invoicing processes, and supporting on-site guests at the office undefined
• Manage capital and operating expense projects related to company space.
• Host quarterly business reviews with vendors to ensure contractual obligations are met

• Bachelor's degree in related discipline and up to 2 years' experience. The right candidate could also have a different combination, such as 4 years' experience in a related field and no degree.
• Requires strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems
• Experience in facilities operations, office coordination, workplace services, or property support
• Str…