Contract Administrator

Join to apply for the Contract Administrator role at Pacific Rim Capital, Inc.

The Company
Founded in 1990, Pacific Rim Capital (PRC) is one of the largest independent equipment leasing and payment solutions providers in North America. PRC specializes in financing powered industrial vehicles, transportation fleets, warehouse automation solutions (AGVs), clean energy technology, mobile datacenters, and IT & communications equipment. We are headquartered in Irvine, CA. We have grown to over 100 team members and manage a portfolio of nearly $2 billion in equipment assets, proudly serving a roster of valued Fortune 250 companies.

This position is responsible for contract management and administration in line with company policies, legal requirements, and customer specifications. Contract Administrators play a key role in maintaining high client retention. You’ll receive comprehensive training in our business, legal documents, and client relationships to ensure you’re prepared for the complexity and volume of work.

You’ll prepare a range of business and legal documents, including Equipment Lease Schedules, Vendor Purchase Orders, Amendments, Notices of Assignment, and Certificates of Delivery and Acceptance. You’ll also research and resolve contract-related issues and organize large volumes of information with precision.

This role is central to maintaining operational accuracy across systems and client-facing materials. You’ll collaborate with internal teams (Legal, Sales, Account Management, Vendor Management, Pricing, End of Lease) and external clients to draft, customize, and finalize lease documentation. You’ll manage contract data in CRM tools, M-Files, and Excel, monitor document queues, and ensure timely follow-up on outstanding items. The position also requires cross-training in other Operations departments at the discretion of the Director of Operations.

• Prepare and issue legal documents (Equipment Lease Schedules, Amendments, Guaranties, Notices of Assignment, Certificates of Delivery and Acceptance, Vendor Purchase Orders, Cancellation Letters), ensuring all meet SLA timelines and are tracked in internal systems.
• Maintain and review contract data in CRM and document systems (M-Files), ensuring all required fields are complete and accurate before finalizing.
• Serve as the final checkpoint for data accuracy before documents are sent externally.
• Validate CRM data to ensure contract terms, equipment details, and customer information are correct.
• Collaborate with internal teams (Legal, Vendor Management, Pricing, Sales) and external clients to draft, customize, and finalize lease documentation.
• Flag discrepancies or missing information in CRM and elevate to the appropriate team (Sales, Pricing, Vendor Management) for resolution.
• Use CRM tools for pipeline and queue management, ensuring timely execution of workflow activities, clear status updates, and follow-up on outstanding items.
• Participate in weekly team meetings to review KPIs, SLA performance, and queue status. Suggest improvements to document workflows, process flows, and supporting document structures.
• Other duties as assigned.

• Fluent in Spanish both verbal and written
• Bachelor’s degree or equivalent work experience
• 2-5 years of experience in preparing, reviewing, and analyzing documents, including reconciliation and validation.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to navigate CRM and other platforms (G-Drive, SharePoint, M-Files)
• Must have strong attention to detail, organization, and time management
• Strong written and verbal communication skills
• Capable of working in a fast-paced, structured environment
• High standards for accuracy, quality, and follow-through

• Salary: $25.00-$30.75/hr.
• Performance Bonus:
  Eligible for a quarterly bonus of up to 10%, bringing the total compensation range to $27.50-$33.83/hr.
• Health Benefits:
  
  Comprehensive medical, dental, vision, and life insurance, along with an Employee Assistance Program and 401(k) plan with company match, available for full-time employees.
• Paid Time Off:
  Accrue three weeks of PTO annually.
• Holidays:…