Maintenance Coordinator; Planning & Scheduling - Fluid Systems Division

Maintenance Coordinator (Planning & Scheduling) - Fluid Systems Division

Under general supervision, the Maintenance Coordinator is responsible for planning, coordinating, and tracking the timely execution of maintenance activities to support equipment reliability and production requirements. This role ensures accurate system updates, effective use of maintenance resources, and clear communication across Operations, Engineering, EHS, and Procurement to meet internal customer schedules.

• Maintenance Planning and Scheduling
  • Update the computerized maintenance management system (CMMS) with timely and accurate work order, asset, and parts information.
  • Stage, prioritize, and schedule preventive, predictive, and corrective maintenance to meet production windows and maximize resource utilization.
  • Develop weekly and daily maintenance schedules; coordinate short‑range capacity plans and planned shutdowns/turnarounds.
  • Monitor and resolve short‑term capacity conflicts (e.g., staffing reassignments, overtime, contractor support, alternate equipment utilization).
  • Manage and schedule contractors/vendors for work performed on site.
• Work Order Management
  • Coordinate with support groups (Operations, Engineering, Quality, EHS) to initiate corrective action on work orders placed on hold.
  • Assign Safety Concerns and track to closure.
  • Create, split, and update work orders in the CMMS (e.g., create child/sub‑tasks), and coordinate inspections and sign‑offs as required.
  • Audit and reconcile documentation to maintain work‑in‑process (WIP) and asset history accuracy; ensure timely closeout with proper failure codes, labor, and parts usage.
  • Track progress of jobs across maintenance shops, external repair vendors, and calibration labs; expedite discrepancies and delays.
• Materials, Tooling, and MRO Inventory
  • Coordinate release and kitting of materials/components, spares, and consumables to support scheduled work.
  • Identify and communicate component shortages to support maintenance schedules; track purchase order and repair order status.
  • Request and prioritize specialized tooling, calibrated instruments, and permits required at the job site.
  • Monitor packaging, handling, and storage of parts and repaired components to prevent damage and preserve warranty.
• Cross‑Functional Coordination and Communication
  • Serve as liaison between Maintenance, EHS, and Operations to resolve scheduling conflicts and align maintenance windows with production demand.
  • Contractor Management:
    Ensure all contractors and vendors have been reviewed to comply with Parker’s Contractor Management requirements and ensure all EHS rules are adhered to.
  • Participate in tier/team meetings to drive progress on schedule attainment, cost, quality, and reliability goals.
  • Prepare and deliver status updates and reports to team leaders and stakeholders (e.g., job progress, backlog, PM compliance, MTTR/MTBF trends).
• Reliability, Compliance, and Documentation
  • Support implementation of recovery plans to restore equipment uptime after unplanned events.
  • Maintain current job plans, SOPs, prints/drawings, and technical documentation for maintenance tasks.
  • Adhere to and promote EHS and regulatory requirements (e.g., LOTO, confined space, hot work permits, PPE); support audits and corrective actions.
  • Support continuous improvement and root cause analysis (e.g., 5‑Why, fishbone), and implement preventive actions.
• Logistics and General Support
  • Move materials and tooling using dolly, hand truck, or carts as required.
  • Coordinate external contractors/OEMs for specialized maintenance and field service.
  • Train and assist less experienced employees in CMMS use, job planning, and standard work.
• Perform Other Related Responsibilities As Assigned.

• Two years of maintenance planning/scheduling, maintenance coordination, or production support experience in a computerized environment, or demonstrated ability to perform the described responsibilities.
• Working knowledge of CMMS/EAM systems (e.g., SAP PM, Maximo, EAM, or equivalent) and maintenance workflows (PM/PdM/CM).
• Understanding of maintenance resource and capacity planning; familiarity with MRO spares and basic MRP concepts.
• Ability to read…