Finance Administration Coordinator

Clinical Finance Coordinator

Summary:

• Provides financial support for the company in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
• Strong support of a variety of finance duties including, but not limited to, payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties.
• Close collaboration with members of the Clinical Research and Finance teams.

Responsibilities:

• Assisting in clinical study financial and administrative tasks while working closely with the Clinical Research study team to provide finance and administrative support on a regular basis.
• Assisting in the creation, tracking and management of Purchase Orders.
• Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
• Perform final payment reconciliation before site closure.
• Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
• Review open PO lists and work with hormics research team to ensure appropriate PO closure.
• Support quarterly financial accrual process with finance and study teams.
• Complete required financial checks for investigators and facilitate any required documentation.
• Liase with procurement and Legal for appropriate contract generation.
• Creating and maintaining supplier accounts in the financial system.
• Facilitating requests for approved supplier list generation/modification and any required due diligence requirements.
• Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
• May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.
• Primary interfaces:
  Provider/Agency Functional Manager, Johnson & Johnson point of contact, and clinical
  
  Step.

Qualifications & Requirements:

• Real‑world finance experience required, including finance experience working with payments and budgets, purchase orders, and other administrative tasks.
• Recent experience in finance with working knowledge of financial terminology is highly desirable.
• Experience working with clinical studies and trials is highly desirable.
• Ability to identify and resolve complex problems, both independently and collaboratively, in fast‑paced, data‑driven environments.
• Under supervision, carries out general instructions in accordance with standard practice and guidelines with a detail‑oriented mindset, requiring some initiative and judgment as actions are checked periodically.
• Effective and dys​ efficient communication skills to individuals of varying levels, background, and expertise via written, verbal, and listening skills.
• Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
• Advanced proficiency with MS Office, especially Excel and Outlook.

Associate

Full‑time

Accounting / Auditing and Finance

Pharmaceutical Manufacturing