Parts Specialist

Ever is building the future of auto retail. As the first AI-native auto retail platform, we are building the next $100B+ automotive business, starting with electric vehicles. Our AI-native product and operations power our full-stack auto retail business, serving EV buyers and sellers across the nation, both online and offline.
Based out of San Francisco and expanding nationwide, we are backed by leading investors and led by former tech & automotive professionals from Uber, Tesla, Rivian, Lithia, Penske, Carvana, Lyft, Meta, J.P. Morgan, BCG, and more. After our recently completed Series A financing, we have raised $100M in total equity and debt funding. We are growing rapidly and actively recruiting exceptional talent to join our mission of building the next-generation auto retail platform.

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As a Parts Specialist, you will play a critical role in Ever's vehicle reconditioning operation by ensuring our technicians have the right parts, at the right time, and at the right cost. Based on-site at our Irvine Reconditioning Center, you will own the day-to-day coordination of automotive parts—from identification and sourcing through receiving, inventory, distribution, returns, and reconciliation.

You'll work closely with technicians, reconditioning leadership, and external vendors to minimize parts-related delays and keep vehicles moving efficiently through the reconditioning process. This role is ideal for someone who is highly organized, resourceful, and comfortable managing multiple priorities in a fast-paced automotive environment.

• Parts Identification & Sourcing: Identify and source the correct parts needed for vehicle repairs and reconditioning using VINs, part numbers, catalogs, diagrams, vendor systems, and other available resources.
• Ordering & Purchase Orders: Manage the end-to-end parts ordering process, including obtaining pricing and availability, creating purchase orders, placing orders, and ensuring purchases are properly documented.
• Order Tracking & Follow-Up: Actively track outstanding orders, backorders, and expected delivery dates. Follow up with vendors and communicate potential delays that could impact vehicle completion timelines.
• Inventory Management: Maintain accurate on-hand inventory through regular cycle counts, inventory audits, and timely reconciliation of discrepancies.
• Receiving & Quality Control: Receive and inspect incoming shipments for accuracy, quantity, condition, and part compatibility. Quickly address incorrect, damaged, or missing items with vendors.
• Parts Allocation & Distribution: Label, organize, stage, and allocate parts to the appropriate vehicle, repair order, or technician to support efficient shop workflow and prevent misplaced parts.
• Technician & Shop Support: Partner closely with technicians and reconditioning leadership to understand upcoming repair needs, prioritize urgent requests, and resolve parts-related issues that may delay vehicle readiness.
• Returns, Warranties & Core Management: Coordinate returns of unused or incorrect parts, warranty claims, and core returns while ensuring applicable credits are received and properly documented.
• Cost & Invoice Accuracy: Review parts pricing, invoices, purchase orders, and credits for accuracy and elevate discrepancies when necessary. Help identify opportunities to reduce unnecessary costs while maintaining quality and availability.
• Supplier Relations: Develop productive relationships with dealerships, distributors, manufacturers, and other parts suppliers. Coordinate pricing, availability, lead times, delivery expectations, and issue…