Sales Assistant Job Irvine area,California USA,Sales

This position is responsible for assisting the Sales Coordinator Supervisor. The sales team includes:
Regional Sales Director and Manager, other sales staff, regional sales dealers, as well as some technical and Japanese-based staff. The Sales Assistant is responsible for the following tasks:

Assist Sales Communication: Closely communicate with the sales team and regional sales dealers regularly and support their needs.

Assist Sales Correspondence: Write letters to customers and dealers, compose email correspondence, and prepare and/or distribute internally and externally sales-related paperwork, policies, and correspondence on behalf of the sales team.

Assist Lead Distribution: Organize and distribute show leads and all other incoming leads to the sales team.

Assist Quotations and Proposals: Support the sales team in composing, distributing, and filing all plant and unit quotations, proposals, leasing agreements, and other machine sales-related agreements and contracts.

Assist Sales Tools and Promotional Tools Development: Support creation and distribution of sales tools including photography, videos, letters, postcards, flyers, newsletter emails, SNS post materials, and other items required by the sales team. Occasionally review English translation of sales documents and brochures published out of Japan Headquarters. Responsible for organizing and distributing sales-related documents, promotional materials, and other tools to dealers, xxxx Japan, and customers.

Assist Sales Event Preparation and Coordination: Coordinate sales events, trade shows, seminars, and meetings including creating and mailing invitations, customer and internal accommodation reservations, food arrangements, attendee/RSVP tracking and confirmation, customer surveys, advertising, schedule coordination, and literature distribution.

Assist Shipping: Coordinate and arrange machine shipping, both domestic and international. Communicate closely with the sales team, shipping brokers, and customers to ensure successful machine deliveries on time. Coordinate the flow of shipping documents and correspondence. Arrange Fed Ex and other courier shipments requested by the sales team.

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