Associate Billing Assistant

Overview

100% onsite
This is for a full-time temp and candidate must be able to work Monday through Friday, 8 hrs a day between the hours of 7am and 5pm.

• A billing assistant is responsible for creating and sending invoices to clients for payment and researching disputed invoices.
• Create accounts in the billing system.
• Processing, tracking and completing third-party invoices.
• Issuing billing adjustments.
• Printing, validating and mailing customer refund checks.
• Processing delinquent invoices.
• Maintaining daily logs of all transactions.
• Contacting customers regarding payment inquiries.
• Carrying out daily closing, and balancing of payments and receipts.

• Process accounts payable invoices and ensure timely and accurate payments to vendors.
• Process customer invoices and ensure timely application of paid invoices.
• Maintain accurate and up-to-date accounts payable and accounts receivable records in accordance with accounting standards.
• Reconcile vendor and customer statements and resolve any discrepancies in a timely manner with suppliers and customers.
• Properly and efficiently communicate with vendors and customers (internal and external) to resolve any issues related to payments or invoices.
• Manage the multiple email inboxs and respond to inquiries promptly and professionally.
• Assist with month-end closing activities related to accounts payable, including reconciliations and accruals.
• Monitor and update accounts receivable aging reports and ensure timely payment of outstanding invoices.
• Prepare and process electronic payments.
• Provide support for other accounting and finance functions as needed.

• 0-2 years of administrative or billing experience. High School diploma or equivalent required.
• Minimum of 2-3 years of progressive experience in accounts payable and/or accounts receivable.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Excellent communication and interpersonal skills; strong verbal and written skills.
• Proficiency in Microsoft Excel; knowledge of basic math and accounting concepts.
• Experience with Oracle and/or BKFS Invoicing; experience with electronic payment processing (ACH/wires is a plus).
• Experience with foreclosure knowledge is required.