Early Childhood Attendance Clerk; SY - Pierce EC

Early Childhood Attendance Clerk (25-26 SY) - Pierce EC

Job Goal Maintain accurate and complete student data records pertaining to student attendance and records, maintain confidentiality of information.

Qualifications High School Diploma or GED.

Special Knowledge/Skills

• Knowledge of general office equipment
• Effective organizational, communication, and interpersonal skills
• Ability to effectively use district student management programs after standard training and with reasonable help—desk assistance
• Bilingual English/Spanish preferred

Experience One (1) year of clerical/secretarial experience or other equivalent experience or background.

Major Performance Responsibilities And Duties

• Perform all clerical duties necessary to maintain accurate and complete student attendance and other student records within established district guidelines.
• Coordinate with campus and district staff to record all student attendance information in the student management system for submission to the state.
• Responsible for management of TEA Campus Attendance Verification Reports.
• Record tardies and refer consistently students to Attendance Officer when students arrive late.
• Responsible for management of I Am Present.
• Communicate with parents/guardians regarding student attendance issues.
• Ensure that all student absences are followed up with on a daily basis; maintain absence notes for each student.
• Responsible for running Cognos reports for Attendance.
• Work with administrators, counselors, teachers, and other staff to implement intervention plans for students with attendance issues.
• Work with administrators, counselors, teachers, and other staff to implement positive approaches to improving student attendance and punctuality.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.
• Maintain all student active and inactive cumulative files.
• Be responsive to customers by backing up the receptionist during peak office hours.
• Assist students, teachers, and parents as needed.
• Receive incoming calls and take reliable messages as needed.
• Maintain confidentiality of information and student records.
• Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions.
• Field calls and respond to customers while Receptionist is at lunch.
• Serve as a “back–up” to the Data Processing Clerk through comprehensive cross‑training.

Equipment Used Computer, printer, copier, telephone, calculator, and facsimile.

Working Conditions

• Perform tasks with frequent interruptions.
• Maintain emotional control under stress.
• Work to meet established deadlines.
• Extensive typing/repetitive hand motions.
• Prolonged use of computer.
• Occasional prolonged and irregular hours.
• Communicate effectively (verbal and written).

Safety Perform all duties in a safe and responsible manner. Observe all safety precautions.

Accommodation Statement This position is subject to reasonable accommodations for individuals with disabilities as required by the Americans with Disabilities Act.

Entry level

Full-time

Administrative