Senior Administrative Specialist

Duties include creating and updating information from various databases; reporting the department’s key performance indicators utilizing data and analytic skills; preparing and submitting council agenda items in Minute Traq; serving as departmental liaison regarding Legal Services Requests and Administrative Awards; preparing and proofing informational packets, presentations, spreadsheets, and annual reports; providing clerical support for boards and committee meetings, which includes attending meetings and recording / transcribing minutes;

executing special projects as assigned by the Chief, Assistant Chief or Business Services Manager; serving as backup for the Business Services Manager in their absence; acting as Program Director for Texas Fire Chiefs Association (TFCA) Best Practices Recognition Program, which involves updating / maintaining over 100 files so they comply with policies and procedures and new directives; compiling the annual report and submitting to TFCA every year;

and recertifying for Best Practices Recognition every seven years. Additional duties include notarizing documents; contacting outside agencies and individuals to find answers to pre-determined questions, which includes completing customer surveys and conducting internet research; and coordinating departmental community outreach efforts and presentations. An Associate degree or equivalent, and five years of related experience required. Must be proficient with Microsoft Office products.

Experience with Munis, Minute Traq, ESO, Telestaff, Vector Solutions, Everbridge, Docusign, and Onbase beneficial. A résumé must be submitted with application.

The full job description for this position and all other City of Irving job classifications are available online.  to access the list of job titles.

The City of Irving Fire Department is dedicated to protecting lives, property and the environment through exceptional emergency response, fire prevention and public education. With a focus on safety, preparedness and community service, the department works tirelessly to ensure the well‑being of all residents and businesses. Committed to professionalism and excellence, the Irving Fire Department is a trusted partner in creating a safe and resilient community.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community.

The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.