Executive Administrative Assistant

Join to apply for the Executive Administrative Assistant role at Blue Star Partners

7 months ago Be among the first 25 applicants

Join to apply for the Executive Administrative Assistant role at Blue Star Partners

Get AI-powered advice on this job and more exclusive features.

Job Title: Executive Administrative Assistant

Location: Irving, TX – 100% Onsite – Local candidates only

Period: 10/14/2024 to 10/13/2025 – possibility of extension/direct hire

Hours/Week: 40 hours

Rate: $18/hour (Hours over 40 will be paid at Time and a Half)

Contract Type: W-2

Scope Of Services

The Executive Administrative Assistant provides administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation. They handle all routine mail or inquiries and set priorities to projects assigned. The role requires previous experience and may necessitate additional training specific to the corporate culture and procedures. The Executive Administrative Assistant functions with minimal supervision and performs traditional administrative assistant work, including all calendaring for the Director, managing travel, and coordinating meetings.

Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint is required. Responsibilities also include managing IT requests, budgets, org charts, headcount allocation, ordering office supplies, onboarding new hires, and providing ancillary support for team members, including assisting project managers.

Role, Responsibilities, And Deliverables

• Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, and report preparation.
• Track department budgets and assist in meeting planning and preparation.
• Manage the Director's calendar, including travel arrangements and coordinating meetings.
• Handle routine mail or inquiries and set priorities to assigned projects.
• Maintain accurate calendars of appointments, meetings, and due dates for executives.
• Coordinate meetings and events, including scheduling rooms and meals, both onsite and offsite.
• Manage IT requests, budgets, org charts, headcount allocation, and ordering office supplies.
• Assist in onboarding new hires and provide ancillary support for team members, including assisting project managers.

• Previous experience as an executive administrative assistant or in a similar role.
• Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint.
• Strong organizational and time management skills.
• Ability to function with minimal supervision and prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Familiarity with corporate culture and procedures.
• Experience coordinating meetings and events.
• Knowledge of IT request management and budget tracking preferred.
• Experience with onboarding new hires and providing support to team members.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function Administrative
• Industries Business Consulting and Services

Referrals increase your chances of interviewing at Blue Star Partners by 2x

Dallas, TX $-$ 3 days ago

Dallas, TX $85,000.00-$ 1 day ago

Richardson, TX $70,000.00-$80,000.00 2 weeks ago

Richardson, TX $70,000.00-$80,000.00 2 weeks ago

Dallas, TX $72,000.00-$97,000.00 4 weeks ago

Dallas, TX $75,000.00-$85,000.00 1 day ago

Dallas, TX $90,000.00-$ 2 weeks ago

Dallas, TX $60,000.00-$75,000.00 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.