Executive Assistant to Executive Officer

Career Area Business Services

Job Description
Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you’re joining a global team who cares not just about the work we do — but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here — we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

We are seeking an Executive Assistant to the Group President of Construction Industries (CI) who will play a critical role in ensuring smooth global operations and supporting executive leadership. This position requires a proactive, detail-oriented professional with strong emotional intelligence, adaptability, and a collaborative mindset.

• Assisting the Group President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
• Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees.
• Maintain strict confidentiality of all highly sensitive, personal, and financial information.
• Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem-solving.

• Accuracy & Attention to Detail:
  Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods.
• Collaboration:
  
  Experienced in fostering teamwork and aligning diverse groups toward shared goals.
• Effective Communication:
  Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity.
• Flexibility & Adaptability:
  Comfortable with change; quickly adjusts to shifting priorities and new processes.
• Managing Multiple Priorities:
  Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines.
• Problem Solving:
  Adept at identifying issues, analyzing alternatives, and implementing effective solutions.
• Calendaring:
  Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks.
• Office Administration:
  Experienced in coordinating meetings, travel, and office logistics efficiently.

• Bachelor’s degree or equivalent experience supporting C‑Suite executives, with demonstrated professionalism and executive presence.
• Experience with global time zone scheduling and managing high-volume schedule changes with agility.
• Experience coordinating global travel, including knowledge of visa requirements and country-specific regulations.
• Availability to provide support during off‑hours when the executive is traveling.
• Demonstrated ability to maintain confidentiality and privacy for executive matters.
• Proven ability to collaborate across other C‑Suite EAs and coordinate with segment Group President EAs.
• Demonstrated leadership and ability to work with a small core team to help run day-to-day aspects of the business.
• Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Proficiency in travel coordination and expense management systems (e.g., Concur).
• Advanced Microsoft Office 365 skills and comfort with enterprise systems (Workday, Viva Engage).
• High emotional intelligence and adaptability in fast‑paced environments.
• Demonstrated ability to streamline processes and improve operational efficiency.

• The primary location for this position is Irving, TX
• This role requires up to 5 days/week onsite
• International and Domestic travel:
  None
• Relocation is available
• Sponsorship is not available

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are…