Dental Multispecialty Scheduling Specialist

Job Overview

We are seeking a detail-oriented and organized Doctor Scheduler to join our team. The ideal candidate will play a crucial role in managing appointments, coordinating schedules, and ensuring efficient operations within our offices.

• Building and monitoring a constantly evolving doctor schedule for 150+ doctors based off of the forecasted doctor days, while factoring in doctor availability and patient demand, against the varying office floor plans, staffing and available resources, in order to build a productive schedule.
• Communicating with Doctors to learn any preferences for travel, scheduling and work environment.
• Staying on top of future schedules and rotations for Providers in order to
• increase consistency for patient schedules and staffing, and assist in providing a broader view of actual doctor days.
• Immediately handling any scheduling issues, including doctor conflicts or changes, office limitations, availability, specialty overlaps, staff shortages, etc.
• Maintain relationships and stay in constant communication with our doctors, as well as operations, in order to solve any scheduling breakdowns, office inefficiencies and improve doctor relations.
• Coordinating with the Operations to provide the doctors with accurate travel and schedule-related information.
• Ability to effectively communicate and build relationships with our doctors and operations team members
• Identifies issues, develops, coordinates and implements mitigation strategies to re-balance resources to meeting staffing
• Administer vacation times and coverage for providers
• Performs all other duties as assigned

• Experience with workforce scheduling and staffing functions for providers
• UKG/Kronos experience preferred but not required
• Spreadsheet and Database Skills

• Energetic, dynamic and personable with a desire to thrive and advance.
• Aptitude for independently solving complex problems.
• Professional polish and strong communication skills to interact and build relationships with our Doctors and Operations Team
• Attention to detail is a MUST.
• Strong organizational, management, and negotiation skills.
• Availability and willingness to work on weekends when needed

Job Type: Full-time

Expected hours: 40 per week

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

• 8 hour shift
• Monday to Friday

• Do you have provider scheduling: 2 years (Required)
• Do you have UKG/Kronos: 1 year (Preferred)
• Do you have Spreadsheet and Database Skills : 1 year (Preferred)

Work Location:

In person

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.