Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support multiple executives while also managing day-to-day office operations. This position requires someone who thrives in a fast-paced environment, demonstrates initiative, and possesses strong analytical and communication skills. The ideal candidate is tech-savvy, excels in calendar and time management, and has experience generating reports and interpreting business trends using Excel.

Key Responsibilities

• Manage and coordinate calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders on behalf of the executive team.
• Monitor, prioritize, and respond to emails and communication on behalf of executives as appropriate.
• Create, compile, and analyze reports; summarize data and identify trends to support strategic decisions.
• Maintain a high level of confidentiality and discretion in all matters.
• Oversee daily office operations including supply ordering, and facility maintenance.
• Organize and support internal events, meetings, and outings.
• Provide administrative support to projects and presentations, including formatting documents, preparing agendas, and tracking deadlines.
• Remain accessible after regular hours for time-sensitive or urgent matters.

Qualifications

• 3+ years of experience supporting senior-level executives.
• Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data visualization).
• Exceptional organizational, multitasking, and time management skills.
• Demonstrated experience creating and analyzing business reports.
• Strong written and verbal communication skills.
• Professional, polished, and reliable with a high degree of discretion.
• Comfortable working independently and taking initiative.
• Experience managing office operations or administrative teams is a plus.