Executive Assistant

Compensation Type

Yearly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen.

The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive out performance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands.

Location

Highgate Corporate Offices Irving, TX

Overview

The Executive Assistant provides high-level administrative and strategic support to the Chief Financial Officer (CFO) and Chief People Officer (CPO). This role requires exceptional judgment, discretion, and the ability to manage complex priorities in a fast-paced corporate environment. The Executive Assistant will act as a trusted partner to senior leadership, anticipating needs, managing executive workflows, and ensuring seamless day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and experienced in supporting C-suite executives with professionalism and confidentiality.

Responsibilities

* Provide direct, high-level Executive Assistant support to the CFO and CPO, serving as a primary point of contact for internal and external stakeholders

* Manage heavy, complex, and frequently changing executive calendars, including scheduling meetings across multiple time zones

* Coordinate and prepare materials for executive meetings, leadership reviews, Board-related meetings, and internal presentations

* Handle all confidential and sensitive information with the highest level of discretion and professionalism

* Arrange and manage all aspects of executive travel (air, hotel, ground transportation, itineraries) and process last-minute changes seamlessly

* Prepare, submit, and reconcile executive expense reports accurately and in compliance with company policies

* Draft, edit, and format presentations, reports, correspondence, and other executive-level documents

* Act as a gatekeeper by prioritizing communications, screening requests, and ensuring efficient use of executive time

* Support special projects and ad hoc initiatives requiring independent judgment, problem-solving, and follow-through

* Coordinate logistics for executive meetings, including conference rooms, technology needs, and visitor access

* Greet and host senior visitors, ownership groups, and external partners in a polished and professional manner

* Partner closely with other Executive Assistants and leadership team members to ensure alignment and coverage

* Maintain executive office organization and ensure a professional, well-prepared working environment

Qualifications

* Minimum of 5 years of experience as an Executive Assistant supporting senior-level or C-suite executives

* Demonstrated experience supporting multiple executives simultaneously in a fast-paced corporate environment

* Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

* Exceptional written and verbal communication skills with strong attention to detail

* Proven ability to manage competing priorities, deadlines, and shifting demands with composure

* High level of discretion, integrity, and sound judgment when handling confidential information

* Strong organizational, time-management, and problem-solving skills

* Professional presence with the ability to interact effectively with senior leaders, ownership, and external partners

* Proactive, self-directed, and comfortable working independently with minimal oversight.