Administrative Assistant

Job Title:

Administrative Assistant

Job Description

The Administrative Assistant will provide crucial support in invoice processing for standalone ship centers. This role involves ensuring accuracy in vendor invoice submissions and facilitating the payment process.

Responsibilities

+ Support invoice processing by receiving and comparing vendor-submitted invoices with paper copies to ensure accuracy.

+ Submit accurate invoices to the hiring manager for payment processing.

+ Perform general administrative duties, including filing, light data entry, answering phones, and faxing.

+ Engage in other general office duties as needed.

+ Possess and utilize effective communication skills in daily tasks.

Essential Skills

+ Experience in administrative support, invoice processing, and data entry.

+ Proficiency in Microsoft Office and Accounts Payable.

+ High School Diploma required.

+ 2+ years of experience in general accounting, invoice processing, or billing.

+ Familiarity with Microsoft Office and Excel.

Additional

Skills & Qualifications

+ Accurate typing skills with a speed of 45 words per minute.

Work Environment

This role is based in an office setting where you will work at a desk for the majority of the day.

Job Type & Location

This is a Contract position based out of Irving, TX.

Pay and Benefits

The pay range for this position is $23.36 - $23.36/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irving,TX.

Final date to receive applications

This position is anticipated to close on Jan 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.