Executive Assistant

Job Summary

The Executive Assistant provides executive support to the Chairman and Chief Executive Officer and the Senior Vice President Investor Relations and Global Affairs.

• Performs a variety of executive support tasks that may be highly confidential and sensitive in nature.
• Serves as a liaison between Board members and internal teams to facilitate smooth communication and logistics.
• Provides administrative support for the Board of Directors, scheduling meetings and preparing materials.
• Uploads and maintains Board presentations and documents in the designated portal, ensuring accuracy and completeness.
• Performs daily administrative tasks: distributes incoming and outgoing mail, manages global calendar, schedules meetings (Teams and onsite) via Outlook, processes invoices, maintains contact with vendors, and maintains filing system.
• Organizes and prepares materials for meetings, ensures meetings are appropriate for time zones, stays current on personnel changes, and ensures all audio/visual equipment is set up.
• Organizes various events, domestically and internationally, handling all logistics and arrangements, including invitations, catering, and managing RSVPs.
• Plans and coordinates international and domestic travel arrangements for executives, creates travel itineraries, arranges transportation and lodging, and handles other needs while traveling.
• Communicates with executives while traveling to ensure they are fully informed of all issues.
• Completes expense reports following travel.
• Coordinates executive staff calendar as needed, arranging appointments and meetings.
• Provides support to investor relations: manages meeting coordination, investor relations events, conference and meeting coordination, earnings release and earnings call coordination, and financial calendar management and communication.
• Maintains CRM database to track contact/outreach with analysts and investors; prepares reports.
• Manages press release distribution and posting.
• Manages all aspects of corporate aircraft scheduling, logistics, including maintaining accurate passenger manifests.
• Acts as primary point of communication with pilots.
• Tracks and maintains accurate records of lobbying disclosures, filings, and reporting requirements.
• Coordinates with internal teams to confirm timely submission of documentation.
• Manages communication on behalf of executives by liaising with internal and external parties on various projects and tasks.
• Maintains distribution lists.
• Provides administrative support with creation of reports, PowerPoint presentations, Excel spreadsheets, etc. as needed.
• Other duties as assigned.

• High school diploma or equivalent required.

• 5+ years of experience working in executive staff functions preferred.
• Ability to maintain confidentiality at all times.
• Works well with others in a team environment.
• Highly organized; able to prioritize tasks by importance.
• Ability to multi‑task while reporting to several top executives.
• Knowledge of proper etiquette in receiving callers, visitors, making appointments, and using diplomacy and discretion when giving out information.
• Ability to type, use email, MS Word and Excel.
• Flexible, adaptable, and able to maintain composure during stressful situations.
• Exceptional communication skills, both written and oral.
• Self‑motivated, self‑starter, conscientious, and possessing a good work ethic.
• Ability to interact with all company personnel as well as outside clients, customers, and vendors.

• Frequently must sit for extended periods.
• Occasionally walk, bend, balance, or stoop.
• Regularly required to reach with hands or arms.

Job functions will be carried out in an office environment.

Darling Ingredients Inc. is an equal opportunity employer and gives consideration to qualified applicants without regard to race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. EEO is the Law.