Executive - Receptionist

General Description (major areas of responsibility of this position):

A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.

• Education & Experience: High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.

• Technical
  
  Skills:
  
  Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.

• Insurance & Documentation: Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.

• Core Competencies: Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.

• Reception & Communication: Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.

• Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.

• Calendar, Travel & Events: Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.

• Facilities & Logistics: Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.

• Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.

• Assist Corporate Service Manager as needed