Executive - Receptionist

A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.

• Education & Experience:
  
  High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.
• Technical
  
  Skills:
  
  Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.
• Insurance & Documentation:
  Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.
• Core Competencies:
  
  Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.

• Reception & Communication:
  Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.
• Insurance & Lease Administration:
  File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.
• Calendar, Travel & Events:
  Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.
• Facilities & Logistics:
  Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.
• Onboarding & Access Control:
  Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.
• Assist Corporate Service Manager as needed

• Customer-Centric
• Powerful Brands and Services
• Always Moving Forward
• One-Team
• Environmental Health & Safety

Continental Battery Systems 750 W John Carpenter Way, Ste 900, Irving, TX 75039