DOT-Fleet Compliance Representative

Department: Human Resources (HR)

Employment Type: Full Time

Location: Irving-Las Colinas

Reporting To: Kevin Herrian

Job Summary:

The DOT/Fleet Compliance Representative is responsible for the management of documentation, record keeping, training program content, vehicle accident investigation and ensuring HOLT’s compliance to Federal Motor Carrier Safety Administration (FMCSA) regulations.

The incumbent in this position is expected to model the following practices on a daily basis:

• Maintains employee’s driver qualification files per DOT guidelines such as; ensuring employees’ driver license/CDL, medical cards, drug history, MVR, crash information, Hour-Of-Service, and vehicle maintenance information are properly documented file in accordance to standards
• Responsible for conducting and managing of vehicle incidents investigations, performing root cause analysis and reporting results to appropriate source and provide guidance to supervisory staff
• Ensures that we operate in full accordance with the FMCSR and stays current with changes; provides updates on such
• Ensures that our CSA scores and associated BASIC information is accurate; offers recommendations and action plan based on data and trends or inaccuracies
• Reviews and tracks DOT inspections - maintaining roadside inspection files and conduct audits of reports; maintain local/state/federal required documentation for DOT inspection and driver records to per regulatory requirement
• Maintains a vehicle accident register to comply with Federal, State, and/or Company procedures
• Performs desk-top audit of 3rd party trucking companies, evaluates drivers, using data to develop trends; audits records, audits drivers against policy and procedures
• Provides training to supervisors and drivers, review Learning Management System training content; develop training modules and facilitating onsite training to technicians, drivers, and managers on a variety of driving compliance topics
• Facilitates vehicle inspection training sessions to supervisors, managers, and regional safety supervisor on vehicle inspection procedures and requirements, and audit inspections performed
• Performs data analysis on accident and violation information (e.g. HOS, Over speeds, Inspections, etc.) focus areas for remediation and prevention
• Provides on-site inspections of Commercial Motor Vehicle equipment to align with Federal and/or State requirements
• Reviews and reports on audit results, writes safety regulation procedures, updates programs, and track hazard corrective actions to completion
• Serves as a resource to review and offer input and approval on driver applicants relative to their past employment and driving record
• Leads efforts to ensure driver safety performance through the use of our onboard computer system and associated monitoring systems
• Represents organization to external stakeholders such as customers or regulatory agencies, support customer audits, legal proceedings and/or depositions
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Performs other duties as assigned

• Strong working knowledge of 49 CFR, State and Federal motor carrier safety regulations
• DOT compliance management is required
• Strong computer skills in MS Office including data manipulation and presentation techniques
• Track and record of reducing site incident rates and communicate safety awareness
• Strong communication skills both…