Contract Support, Administrative​/Clerical, Office Administrator​/ Coordinator

Location: Finsbury

Contract Support – Up to £35,000 per annum - Finsbury Park, London

We are currently recruiting for a highly organised and proactive Contract Support to join a thriving and fast-growing contract based in Finsbury Park, London. This is a brilliant opportunity to become part of a welcoming, close-knit team within a well know FM Service Provider that genuinely values its employees and fosters a collaborative and supportive work culture

Role Details:

Working Hours:

Monday to Friday, 08:00am – 17:00pm

Location:

Office-based, London
Salary:
Up to £35,000 per annum
Contract Type:
Permanent
Team Culture:
Friendly, inclusive, and team-focused
Environment:
Fast-paced and professional with opportunities for growth

Key Responsibilities:

Act as a first point of contact for Facilities Management enquiries via phone and email, ensuring a professional and responsive service.
Manage and monitor the FM Helpdesk inbox, ensuring all reactive and planned maintenance requests are accurately logged, tracked, and closed.
Schedule and coordinate reactive maintenance and helpdesk call-outs, allocating work to engineers in line with priorities and SLA requirements.
Open, update and close jobs on CAFM systems, maintaining high levels of data accuracy and compliance.
Raise, process, and track purchase orders, ensuring adherence to financial and contractual controls.
Process and reconcile supplier invoices, matching against purchase orders and completed works, and resolving any discrepancies.
Monitor and manage Work in Progress (WIP), chasing outstanding works, approvals and financial closures to support accurate cost reporting.
Issue and close planned and reactive maintenance visits, ensuring works are financially and operationally completed.
Support contract financial administration, including cost tracking, accruals and month-end reporting processes.
Raise corrective maintenance tasks following PPM completion to ensure continuity of service delivery.
Liaise daily with engineers, subcontractors, and management teams to progress works and resolve issues.
Requirements:
Experience in Facilities Management (FM) or a similar fast-paced operational environment
Strong background in administration, finance processing, or procurement
Confident in raising POs, managing quotes, and invoicing
IT-literate with the ability to quickly learn and adapt to new systems
Excellent organisational skills, attention to detail, and the ability to multitask
Strong communication and problem-solving abilities
A proactive, solutions-driven mindset

What We Offer:

Competitive salary up to £35,000 per annum
Be part of a growing, long-term contract with genuine career development potential
Supportive and friendly team environment with ongoing training
Work with a reputable, family-owned business that truly values its people
Interested?

If you’re an experienced Contract Support looking to take the next step in your career with a stable, supportive company, we’d love to hear from you.

Please send your CV to Jordyn at CBW Staffing Solutions for more information or to apply.

We look forward to hearing from you