Senior Admin Lead

This fixed-term post runs for ten months and puts a senior admin lead in charge of the patient pathway coordinators and administrative staff at Whittington Hospital NHS Trust. The work centres on keeping patients moving through their clinical pathway without delay, improving how information reaches them and handling their enquiries and complaints. The role combines line management with hands‑on tasks such as collating referral data, covering the reception desk and arranging cover when consultants are on leave.

Experience of a busy NHS office, along with strong organisation and computer skills, decides fit.

• Day‑to‑day supervision, line management and performance of patient pathway coordinator and administrative support staff
• Support patients through their clinical pathway so treatment is prompt, with clear communication and easy access to information
• Act as the point of escalation for patient pathway coordinator and administrative colleagues
• Investigate and respond to complaints
• Collate referral data from GP, E-Referrals and ICE
• Monitor team email inboxes to confirm tasks are completed
• Track consultant leave to arrange cover, cancel clinics and rebook patients
• Support the reception desk when required
• Order and monitor stationery and office equipment
• Disseminate information across the department, directorate or hospital as directed
• Attend departmental meetings and take minutes and actions
• Prioritise own workload to tight deadlines and contribute to continuous evaluation of systems

• Minimum of 5 GCSEs or equivalent, including English and Mathematics

• Working in a busy office or NHS environment
• Uses own initiative
• Works alone or as part of a team

• Computer literacy in word processing, spreadsheets and databases
• Excellent organisation and prioritisation
• Excellent verbal and written communication
• Strong team working and team building
• Works well with colleagues and other staff disciplines

• Full range of administrative and organisational policies and procedures, gained through training or equivalent experience to degree level
• Management experience

• London High Cost Area Supplement (HCAS) included in the stated salary